Monthly profit and loss statement creation

Purpose

1.1. Automate consolidation, calculation, and delivery of the restaurant’s monthly profit and loss statement, aggregating sales, cost, payroll, and miscellaneous expenses across all channels and systems.
1.2. Synchronize financial data from POS, accounting, supplier bills, payroll, and banking for end-to-end visibility and error reduction.
1.3. Deliver finalized statements automatically to management, owners, and accounting stakeholders in preferred formats (PDF, Excel, dashboards).
1.4. Ensure compliance via audit-ready logs, and facilitate year-on-year, period-on-period comparative analyses for Andalusian cuisine operations.

Trigger Conditions

2.1. Time-based trigger: Day 1 of each month, 03:00 AM.
2.2. Manual override via secure dashboard or API call.
2.3. Upon closure of monthly accounting period in the primary accounting platform.

Platform Variants

3.1. QuickBooks
• API: `Reports.ProfitAndLoss` — auto-fetches P&L report, sample config: set `start_date` & `end_date`, delivery email in app.
3.2. Xero
• Endpoint: GET `/reports/ProfitAndLoss` — automate period-specific fetch, export to PDF.
3.3. Square POS
• Reports API: Retrieve sales data, sync endpoint: `v2/reports/sales`, map to monthly cycle.
3.4. Toast POS
• Export: Scheduled daily sales export, aggregate via API, push to central spreadsheet.
3.5. Lightspeed Restaurant
• Analytics API: Fetch sales/cost data, endpoint: `/report/financial`, combine with expenses feed.
3.6. Sage Business Cloud
• Financial Reporting API: Auto-generate monthly P&L, push via connector.
3.7. MYOB
• Reports endpoint: `/ProfitLossSummary`, auto-configure for monthly window, route to email.
3.8. Paychex
• Payroll API: Retrieve monthly wage data, POST to integration platform.
3.9. ADP Workforce Now
• Reports: Schedule wage & deductions report push, integrate to cost summary.
3.10. Stripe
• Balance Transactions API: Auto-capture sales/fees, query: `GET /v1/balance_transactions?interval=month`.
3.11. PayPal
• Transaction Search API: Scheduled report per month, auto-download and parse.
3.12. Microsoft Excel (Office 365)
• Graph API: Auto-upload generated statement to OneDrive folder.
3.13. Google Sheets
• Sheets API: Write monthly figures to a template, trigger PDF export addon.
3.14. Dropbox
• File Upload: Upload finalized report, email share link using action workflow.
3.15. Gmail
• Send API: Dispatch statement as PDF/Excel to recipients, scheduled send.
3.16. Outlook 365
• Mail Send: Use API to send monthly P&L attachment, trigger on file creation.
3.17. Slack
• Incoming Webhook: Notify finance channel with direct statement link.
3.18. Power BI
• Data Refresh API: Push new data monthly, auto-update dashboard for visualization.
3.19. Tableau Online
• Schedule Data Extract Refresh: Sync with report automation, alert on publish.
3.20. Zoho Books
• Profit & Loss API: Get monthly P&L, email via Zoho Mail, and attach to CRM record.
3.21. Netsuite
• SuiteAnalytics: Schedule and export P&L, route to storage and email workflow.
3.22. FreshBooks
• Reports API: Auto-generate monthly P&L, send to custom recipients.
3.23. SAP Business One
• Service Layer: Set job to extract monthly financials, push to shared mailbox.

Benefits

4.1. Eliminates manual compilation, reduces turnaround to minutes.
4.2. Reduces spreadsheet errors and enhances statement reliability.
4.3. Ensures all channels (POS, payroll, accounts) are reconciled and included.
4.4. Enables timely, evidence-based management decisions.
4.5. Creates a secure, consistent audit trail for annual filings and compliance.
4.6. Supports multi-format output (PDF, Excel, dashboard) and targeted automatic distribution.
4.7. Improves focus on Andalusian restaurant-specific cost and sales drivers via improved analytics.