Supplier payment scheduling and reminders

Purpose

 1.1. Automate the scheduling, tracking, and execution of supplier payments tailored to restaurant supplier terms.
 1.2. Send timely reminders to financial staff or managers to ensure all supplies are paid on time, maintaining positive supplier relationships.
 1.3. Centralize payment schedules and dynamically adjust based on purchase orders, receipts, and supplier-specific payment terms.
 1.4. Enable real-time updates and maintain a digital trail for compliance and audit purposes.

Trigger Conditions

 2.1. New supplier invoice received and logged in ERP/accounting system.
 2.2. Payment due date approaching within a configurable time frame (e.g., 7 days, 24 hours).
 2.3. Status of pending approval for payment in the workflow.
 2.4. Manual override or emergency flag raised for expedited payment.
 2.5. Confirmation from supplier that goods/services have been received; matched to payment schedule.

Platform Variants

 3.1. QuickBooks Online
  • Feature/Setting: Webhooks for new invoices; trigger scheduled reminders via API (`/v3/company/invoice`).

 3.2. Xero
  • Feature/Setting: New Bill creation event, `GET /api.xro/2.0/Invoices`; scheduled payment reminders.

 3.3. SAP Business One
  • Feature/Setting: Service Layer API, `POST /Invoices`; set due date and automate reminders.

 3.4. Oracle NetSuite
  • Feature/Setting: REST API trigger, `GET /records/v1/vendorpayment`; send reminders via workflow.

 3.5. Microsoft Dynamics 365
  • Feature/Setting: Power Automate; event for new payable added, schedule payment and reminder actions.

 3.6. FreshBooks
  • Feature/Setting: Webhook trigger on new expense, overdue invoice reminders through the Notifications API.

 3.7. Zoho Books
  • Feature/Setting: API automation for new Bill (`/bills` endpoint), schedule reminders.

 3.8. Wave Apps
  • Feature/Setting: Invoice creation event, send email reminders via integrated communication settings.

 3.9. Slack
  • Feature/Setting: Incoming Webhook; deliver scheduled payment reminders to finance channel.

 3.10. Gmail
  • Feature/Setting: Automated draft/send payment reminders from filtered supplier threads using Gmail API (`users.messages.send`).

 3.11. Outlook 365
  • Feature/Setting: Use Microsoft Graph API to schedule emails for supplier payment reminders.

 3.12. Trello
  • Feature/Setting: Power-Up automations create cards with due dates for each supplier payment.

 3.13. Monday.com
  • Feature/Setting: Automation recipe to notify team before payment due date based on board columns.

 3.14. Asana
  • Feature/Setting: Task creation for each payment, automatic assignment via Asana API (`/tasks`).

 3.15. Zoho CRM
  • Feature/Setting: Workflow rules triggered by new invoice, trigger reminders using CRM automation.

 3.16. SAP Ariba
  • Feature/Setting: Scheduling of payments via procurement workflows (`/invoicing/api/payments`).

 3.17. PayPal
  • Feature/Setting: Use Payouts API to schedule supplier payments and monitor disbursement status.

 3.18. Stripe
  • Feature/Setting: Scheduled payment via payout API (`POST /v1/payouts`) for suppliers who accept Stripe.

 3.19. DocuSign
  • Feature/Setting: Workflow event to confirm signature on supplier invoice triggers reminder send.

 3.20. Twilio SMS
  • Feature/Setting: Use programmable SMS API (`/2010-04-01/Messages.json`) for direct payment reminders.

Benefits

 4.1. Prevent late payments, avoiding penalties and maintaining supplier trust.
 4.2. Streamline financial operations—less manual tracking and data entry.
 4.3. Improve audit trail and traceability for all payment interactions.
 4.4. Enable scaling workflows as supplier base grows, with configurable automation paths.
 4.5. Free staff from repetitive reminders, increasing productivity and compliance.