Automated daily sales reconciliation

Purpose

1.1. Ensure every daily sales transaction, including cash and electronic, is tallied across POS, online platforms, and accounting records.
1.2. Detect discrepancies between in-store POS, ecommerce, and bank records for prompt correction.
1.3. Generate automated reports and alerts for reconciliation status, missed entries, or transaction anomalies.
1.4. Enable seamless integration between multicultural product SKUs, variable currencies, and diverse payment gateways.
1.5. Improve accuracy and timeliness for financial statements and compliance for import-focused operations.

Trigger Conditions

2.1. End-of-business-day timestamp on POS system.
2.2. New batch of transactions posted to ecommerce or payment gateway account.
2.3. Scheduled time (e.g., daily at 11:55 PM) for batch processing.
2.4. Upload or availability of daily bank transaction CSV export.
2.5. Manual trigger from store manager through authorized channel (e.g., mobile app button).

Platform Variants

3.1. Square POS
• Feature/Setting: Orders API; configure daily export of transactions for reconciliation.
3.2. Shopify
• Feature/Setting: Admin API “GET /orders.json?status=any&created_at_min/today”; automate fetch daily orders.
3.3. QuickBooks Online
• Feature/Setting: Accounting API (GET /reports/TransactionListByDate); schedule fetch/report.
3.4. Xero
• Feature/Setting: Reports API (GET /Reports/BankStatement/period=today); sync closing balances.
3.5. Zoho Books
• Feature/Setting: GET /customerpayments; synchronize daily payment records programmatically.
3.6. Sage Business Cloud
• Feature/Setting: GET /bankTransactions endpoint for daily bank transaction fetches.
3.7. Lightspeed Retail
• Feature/Setting: GET /sales endpoint for all daily POS entries.
3.8. Clover
• Feature/Setting: REST API, /v3/merchants/{mId}/orders; automate daily pulls.
3.9. PayPal
• Feature/Setting: TransactionSearch API, "STARTDATE" set to today’s date.
3.10. Stripe
• Feature/Setting: List Charges API, parameters: created[today], auto-unifies for multiple channels.
3.11. WooCommerce
• Feature/Setting: REST API, GET /orders; automate daily extracts.
3.12. Amazon Seller Central
• Feature/Setting: Reports API, GET /reports/201.0 (order report); daily schedule fetch.
3.13. Google Sheets
• Feature/Setting: Sheets API, batchUpdate for consolidated reconciliation logs.
3.14. Microsoft Excel Online
• Feature/Setting: Graph API, update rows with new reconciliation output.
3.15. FreshBooks
• Feature/Setting: GET /accounting/account/{accountId}/transactions/transactions.
3.16. SAP Business One
• Feature/Setting: Service Layer, GET /Invoices and /BankStatements API for fetch and match.
3.17. Oracle NetSuite
• Feature/Setting: SuiteScript or REST, “GET /transactions” and “GET /balances”.
3.18. MYOB
• Feature/Setting: GET /Sale/Invoice endpoint for daily sales, GET /Banking/BankTransactions.
3.19. SumUp
• Feature/Setting: Transaction Reports API, date filter = today; trigger download.
3.20. Zoho Analytics
• Feature/Setting: Data API, InsertRow/BatchInsert for fully automated dashboards.
3.21. Wave Accounting
• Feature/Setting: GET /transactions; automate retrieval for ETL to accounting dashboard.
3.22. Pipedrive
• Feature/Setting: Deals API, exported to CSV as backup reference for sales mapping.
3.23. Plaid
• Feature/Setting: Transactions/Get endpoint for bank statement syncing.

Benefits

4.1. Reduces manual effort and error risk in daily reconciliation, ensuring seamless import handling.
4.2. Provides real-time discrepancy alerts for corrective action before next-day opening.
4.3. Centralizes sales data from multiple ethnic goods channels, improving transparency.
4.4. Rapid, auditable financial close reduces compliance risk for imported inventory.
4.5. Unlocks export-ready and customizable reports for regulators, auditors, and management.