Purpose
1.1. Automate extraction and matching of donation transactions from internal systems or donor platforms against corresponding entries in bank statements, ensuring accuracy and helping identify discrepancies, fraud, or processing issues promptly.
1.2. Provide ongoing, real-time reconciliation audit trails for finance teams of religious institutions (Abbey) to meet compliance, reporting, and transparency requirements.
1.3. Streamline manual processes, reduce human error, and accelerate monthly/quarterly reconciliation cycles with high reliability.
Trigger Conditions
2.1. Scheduled batch triggers on a weekly or monthly basis for routine reconciliation.
2.2. Instant triggers upon donation event recording in donor management system or upon bank statement upload.
2.3. On-demand manual trigger for ad hoc reconciliation by finance staff.
Platform Variants
1. Salesforce Nonprofit Cloud
• Feature/Setting: Flow Builder with Scheduled Flow; configure Data Import Wizard to pull donations and integrate with External Services (Bank API).
2. QuickBooks Online
• Feature/Setting: Webhooks for new transactions; API endpoint /v3/company/{companyId}/reports/BankReconciliation.
3. Xero
• Feature/Setting: Bank Statement Import API; Webhook for new donations synced from CRM.
4. Blackbaud Raiser’s Edge NXT
• Feature/Setting: SKY API for gift retrieval; Bank Integration with Financial Edge API.
5. Plaid
• Feature/Setting: /transactions/get endpoint for pulling bank transactions.
6. Stripe
• Feature/Setting: Events API for donation payments; use Balance Transactions endpoint for reconciliation.
7. PayPal
• Feature/Setting: Transaction Search API for donation record extraction.
8. Wise (formerly Transferwise)
• Feature/Setting: /borderless-accounts/{id}/statement endpoint for bank statements.
9. Zapier
• Feature/Setting: Schedule trigger; Connect QuickBooks, Xero, and Google Sheets for cross-checks.
10. Make (formerly Integromat)
• Feature/Setting: Automation scenario scheduling; HTTP module for API calls to donor and bank platforms.
11. Google Sheets
• Feature/Setting: Scheduled Import Range function for bank & donation data; Google Apps Script for reconciliation logic.
12. Microsoft Excel Online
• Feature/Setting: Power Automate Flow for importing bank and donation data; use XLOOKUP for reconciliation.
13. NetSuite
• Feature/Setting: Bank Reconciliation SuiteApp; Scheduled Script to trigger on transactions.
14. Oracle Cloud ERP
• Feature/Setting: Bank Statements REST API; scheduled reconciliation job URLs.
15. SAP S/4HANA
• Feature/Setting: API_BANK_STATEMENT_SRV for fetching bank data; reconciliation automation with Fiori apps.
16. FreshBooks
• Feature/Setting: Webhook for new payment/donation; Bank Import via API.
17. Zoho Books
• Feature/Setting: Bank Feeds API; complete fetch and compare with Zoho CRM Donations module.
18. Donorbox
• Feature/Setting: API/Webhook push for new donations; fetch transactions for export.
19. Bank of America CashPro API
• Feature/Setting: Statement download; transaction matching endpoint.
20. HSBCnet Global Payments API
• Feature/Setting: Transaction Data API for statements; scheduled export for reconciliation.
21. Intacct (Sage)
• Feature/Setting: Bank reconciliation module API; scheduled fetch and match with donation records.
22. Pipedrive
• Feature/Setting: Donation activity triggered with Webhook; link to bank data via HTTP app.
23. AWS Lambda
• Feature/Setting: Scheduled function to compare aggregated bank and donation event JSON.
24. Smartsheet
• Feature/Setting: Data Shuttle for bank and donation data import; automated cell comparison workflows.
Benefits
4.1. Minimizes time required for reconciliation from hours to minutes with automation.
4.2. Ensures regulatory compliance through detailed audit logs and exceptions reporting.
4.3. Reduces risk of accounting errors, forgotten or duplicate donations, and undetected bank anomalies.
4.4. Enables finance teams to focus on high-value analysis rather than manual data entry and cross-checking.
4.5. Facilitates transparent reporting to donors and religious institution stakeholders.
Financial and Administrative Operations