Automated reconciliation of fee collections

Purpose

1. Automate reconciliation of fee collections across payment gateways, POS, and bank records to eliminate manual errors in public parks financial ops.

2. Automated detection, aggregation, and cross-verification of entry fee, amenity rental, event booking, and concession revenue streams.

3. Automatedly matching transaction data, flagging discrepancies, triggering workflow for review, and posting reconciled data to ERP ledgers.

4. Automate generation of audit trails and reconciliation reports for transparency and compliance.

Trigger Conditions

1. Automated daily settlement batches from payment gateways or merchant services.

2. Scheduled reconciliation at day-end, week-end, or real-time upon transaction completion.

3. On detection of threshold variances or mismatches between expected and actual bank deposits.

4. Upload of new fee/remittance transactions by site managers or accounting staff.

Platform variants

1. Stripe

• Feature/Setting: Use Stripe API (`/v1/balance/history`) to automate payout and fee event extraction for reconciliation.
  

2. Square

• Feature/Setting: Square Transactions API, automate scheduled fetch of sales and settlements for cross-matching.
  

3. PayPal

• Feature/Setting: "List Transaction Events" API automates pulling of park fee receipts for bank match.
  

4. Clover

• Feature/Setting: Clover Payments API is used to automate fetching daily batch settlements.
  

5. Plaid

• Feature/Setting: "Transactions Get" endpoint for automating direct bank feed into financial ops workflow.
  

6. QuickBooks Online

• Feature/Setting: "Bank Transactions API" automates upload of reconciled data for automated accounting.
  

7. Xero

• Feature/Setting: "Bank Reconciliation" API automatically posts matched entries or flags unmatched.
  

8. SAP Concur

• Feature/Setting: Expense API automates import and categorization of fee payments.
  

9. Oracle NetSuite

• Feature/Setting: SuiteTalk REST Web Services automates posting and matching reconciliation data.
  

10. FreshBooks

• Feature/Setting: Automated reconciliation with "Bank Account Transactions" endpoint.
  

11. Zoho Books

• Feature/Setting: "Bank Feeds API" automates periodic bank statement import and match.
  

12. Microsoft Power Automate

• Feature/Setting: Prebuilt connectors automate workflow between parks POS data and ERP.
  

13. Google Sheets

• Feature/Setting: Google Apps Script automates ingestion and reconciliation logic for small parks.
  

14. Sage Intacct

• Feature/Setting: "Bank Reconciliation API" enables automated feed and matching.
  

15. Intuit

• Feature/Setting: Intuit Data Services automate fetching and aligning fee payments.
  

16. Authorize.Net

• Feature/Setting: Transaction Details API automates retrieval of all fee collection events.
  

17. Worldpay

• Feature/Setting: Worldpay Reconciliation API automates download of settlements and fees.
  

18. Fiserv

• Feature/Setting: Fiserv APIs automate pulling merchant settlement data for fee reconciliation.
  

19. Bank of America CashPro

• Feature/Setting: CashPro Connect automates direct bank data integration for reconciliations.
  

20. Yodlee

• Feature/Setting: Automated Transaction Yodlee API for real-time account and transaction reconciliation.
  

21. Oracle Fusion Cloud

• Feature/Setting: Financials REST API automates ledger updates and reconciliation posting.
  

Benefits

1. Automates end-to-end financial control, reducing manual reconciliation errors.

2. Saves staff time by automating repetitious reconciliation and reporting.

3. Enables real-time oversight and earlier fraud detection through automated discrepancy alerts.

4. Ensures compliance and auditability by maintaining automated logs and documentation.

5. Supports scalability—automated reconciliation is consistent regardless of park transaction volume.