End-of-day cash register balancing

Purpose

1.1. Ensure all cash register transactions are accurately reconciled with real cash and electronic payments at day’s end.
1.2. Generate reconciliation reports, highlight discrepancies, notify management, and export records to accounting systems.
1.3. Archive data for audits, compliance, and historical performance tracking.
1.4. Minimize manual errors and time spent closing out registers.
1.5. Trigger follow-up workflows for discrepancies or large variances.

Trigger Conditions

2.1. Specific time of day (e.g., 11:00 PM local store time).
2.2. POS system shift or register close event.
2.3. Manual “End of Day” command from store manager.
2.4. Receipt of last transaction batch for the day.

Platform Variants

3.1. Square POS
• Function: Use Square API to fetch daily transaction/export report (GET /v2/reports/daily-summary).
3.2. Shopify POS
• Function: Use Shopify Admin API (“GET /admin/api/2024-01/orders.json?status=any&processed_at_max={today}”) to pull order totals.
3.3. Lightspeed Retail
• Function: API “GET /sales?completed_since={date}” for daily sales fetch.
3.4. Clover
• Feature: REST API “GET /v3/merchant/{mId}/orders” for daily settled transactions.
3.5. Toast POS
• Function: Use Toast Reporting API “GET /dailySales” for register sales and cash logs.
3.6. Microsoft Dynamics 365 Business Central
• Feature: Cron-scheduled “Post Register Balances” endpoint run.
3.7. QuickBooks Online
• Feature: API “POST /v3/company/{companyId}/journalentry” to post daily reconciliations.
3.8. Xero
• Feature: “POST /api.xro/2.0/BankTransactions” for cash/bank reconciliation entry.
3.9. SAP Business One
• Function: Service Layer endpoint to insert daily cash closing Journal Entry.
3.10. Vend (Lightspeed X)
• Feature: API endpoint “GET /api/register-sales?date={today}” for sales per register.
3.11. Square Payroll
• Function: API integration to adjust daily wage payout if cash shortage.
3.12. Oracle NetSuite
• Feature: SuiteTalk SOAP or REST “record/v1/cashSale” post for daily tally upload.
3.13. ADP Workforce Now
• Feature: API trigger “POST /v1/payroll/reconciliation” if discrepancies exceed threshold.
3.14. Stripe
• Feature: “GET /v1/balance/history?type=payment” to confirm e-payment totals.
3.15. PayPal Payouts
• Function: API “GET /v1/reporting/transactions” to confirm totals.
3.16. Zoho Books
• Feature: “POST /banktransactions” API for daily summary record.
3.17. Slack
• Feature: Trigger channel notification if day-end discrepancy via “chat.postMessage”.
3.18. Gmail
• Feature: Automated email with register reconciliation sheet via SMTP or Gmail API.
3.19. Google Sheets
• Feature: Append daily register close row via Sheets API “spreadsheets.values.append”.
3.20. Dropbox
• Function: Upload reconciliation PDF to daily folder via Dropbox API “/upload”.
3.21. Trello
• Feature: Auto-create “Review discrepancy” card if mismatch detected via “cards.create”.
3.22. FreshBooks
• Feature: API “POST /api/accounting/account/{account_id}/journal_entries” for register ledger entry.
3.23. Zoho Creator
• Function: Trigger workflow to validate and approve daily closing.
3.24. Monday.com
• Feature: Item creation (“create_item”) if discrepancy found for finance follow-up.
3.25. DocuSign
• Feature: API sends reconciliation report for manager e-signature.
3.26. Notion
• Feature: Append page or log for audit reference via “pages.create”.

Benefits

4.1. Eliminates manual data entry for register closure and reporting.
4.2. Reduces risk of human error or fraud in daily cash balancing.
4.3. Speeds up end-of-day processes and store closing time.
4.4. Provides near real-time discrepancy alerts and compliance records.
4.5. Integrates with accounting, HR, and audit platforms for seamless record-keeping.
4.6. Ensures all financial data is archived and accessible for regulatory needs.
4.7. Streamlines dispute resolution and follow-up actions with automation.