Automated reconciliation of orders and payments

Purpose

1.1. Ensure all orders placed and payments received are automatically matched, flagged for discrepancies, and recorded accurately for financial reporting, reducing manual effort and minimizing errors.
1.2. Synchronize real-time order entries from POS/CMS platforms with payment receipts from multiple payment gateways, consolidating data for transparent financial oversight in Brazilian Street Food operations.

Trigger Conditions

2.1. New order completion in POS/CMS.
2.2. Payment confirmation or settlement in payment gateway or bank feed.
2.3. Scheduled reconciliation run (e.g., end of day).
2.4. Manual review/override flagged by discrepancy detection.

Platform Variants

3.1. Square
• Function: Orders API (‘List Orders’), Payments API (‘List Payments’)
• Setting: Webhook triggers on new order and payment events.

3.2. Shopify POS
• Feature: Orders webhook (‘orders/paid’)
• Setting: HTTP notification to workflow on order payment.

3.3. Toast POS
• API: ‘Orders List’, ‘Payments Export’
• Setting: Scheduled export to workflow via API key.

3.4. Lightspeed
• API: ‘Get Sales’, ‘Get Payments’
• Setting: OAuth credentials, periodic API polling.

3.5. PayPal
• API: ‘Payments List’, Webhook Notifications
• Setting: Instant Payment Notification (IPN) integration.

3.6. Stripe
• API: ‘List Charges’, ‘PaymentIntents’
• Setting: Event webhook for transaction updates.

3.7. Adyen
• API: ‘Transaction Details API’, webhook for payment events
• Setting: API credentials; webhook endpoint for payment success.

3.8. MercadoPago
• API: ‘Orders’, ‘Payments’
• Setting: Access token configuration; listen to ‘payment.created’.

3.9. SumUp
• API: ‘Transactions List’
• Setting: OAuth2 integration, data polling schedule.

3.10. NuBank
• API: Bank Feed Integration
• Setting: Scheduled reads, token refresh for statement sync.

3.11. QuickBooks Online
• Feature: ‘Sales Receipt’, ‘Bank Feed’
• Setting: API sync for new sales/payout entries.

3.12. Xero
• API: ‘Invoices’, ‘Bank Transactions’
• Setting: Webhook configuration for invoice and payment matching.

3.13. Sage Business Cloud
• Feature: ‘Bank Reconciliation API’
• Setting: Periodic API trigger, client credentials set-up.

3.14. Zoho Books
• API: ‘Sales Orders’, ‘Payments Received’
• Setting: Automation via API keys, endpoint polling.

3.15. Revel Systems
• API: ‘Orders Report’, ‘Payments Report’
• Setting: Cron-based auto-export.

3.16. Oracle NetSuite
• API: ‘Order to Cash’ workflow
• Setting: Scheduled SuiteScript, API token.

3.17. SAP Business One
• Feature: ‘Electronic Bank Statement Processing’
• Setting: Integration with order management module.

3.18. FreshBooks
• API: ‘Payment Events’, ‘Invoices’
• Setting: API polling, webhook notification.

3.19. Wise (ex-TransferWise)
• API: ‘Statements’, ‘Payments’
• Setting: Scheduled statement fetch, auto-matching rules.

3.20. Plaid
• API: ‘Transactions’, ‘Auth’
• Setting: Client ID/Secret, webhook push of new transactions.

Benefits

4.1. Eliminates manual matching of orders and payments, saving time.
4.2. Reduces human errors and missing transactions, improving accuracy.
4.3. Provides up-to-date financial reports for regulatory compliance.
4.4. Accelerates daily closing procedures for Brazilian Street Food outlets.
4.5. Enables early detection of unpaid or duplicated orders.
4.6. Supports scalability across multi-location operations.