Daily sales summary and reporting

Purpose

1.1. Automatically collect, aggregate, format, and distribute daily sales figures for an Acarajé restaurant, integrating POS, accounting, and communication tools to provide management and staff with accurate, actionable insights.
1.2. Enable proactive financial review, flag anomalies, support inventory/purchasing decisions, and streamline summary delivery across channels (email, chat, dashboard).
1.3. Ensure all data capture (transactions, cash flow, digital payments, expenses), calculation of totals by product/category, and clear report generation for compliance and forecasting.

Trigger Conditions

2.1. Scheduled time (e.g., 11:59 PM local time, or restaurant closing hour).
2.2. Manual trigger via dashboard/control panel.
2.3. POS ‘end of day’ process completion event.
2.4. Receipt of end-of-shift data from staff mobile app input.

Platform Variants

3.1. Square (POS)
• Feature/Setting: Daily Sales Summary report API; configure “List Payments,” “List Settlements” endpoints for daily aggregation.

3.2. Toast (POS)
• Feature/Setting: Export Sales Summary, use “Daily Sales Report” API; set webhook on “Close Day” event.

3.3. Clover (POS)
• Feature/Setting: Transactions API and Employees API for sales & staff breakdown; schedule a daily pull.

3.4. Vend (Lightspeed Retail)
• Feature/Setting: “Sales endpoint” with “filter=date” for daily range.

3.5. QuickBooks Online
• Feature/Setting: “Sales receipt API,” “Invoices API”; configure scheduled query and export.

3.6. Xero
• Feature/Setting: “GET Invoices” and “GET Receipts” API calls filtered by day.

3.7. Google Sheets
• Feature/Setting: Append row to sheet via Sheets API; mapping sales data fields to columns named Date, Total, Category.

3.8. Microsoft Excel Online
• Feature/Setting: Graph API to update/add worksheet with sales summary.

3.9. Slack
• Feature/Setting: “Chat.postMessage” to finance channel with formatted daily sales report.

3.10. Microsoft Teams
• Feature/Setting: “Create chat message” via Graph API or connector post to “Finance” team with JSON-formatted summary.

3.11. WhatsApp Business API
• Feature/Setting: Send templated message with totals using “messages” endpoint at scheduled hour.

3.12. Email (SMTP-compatible)
• Feature/Setting: Batch send via SMTP server/SendGrid API; attach daily report as PDF/CSV.

3.13. FreshBooks
• Feature/Setting: “List Invoices” API endpoint, filter for today’s entries.

3.14. Zoho Books
• Feature/Setting: “Sales Transactions API” scheduling to export daily totals.

3.15. SAP Business One
• Feature/Setting: “Service Layer” endpoints for daily sales journal entry, batch export.

3.16. Dropbox
• Feature/Setting: “Upload files” API to deposit generated daily report in shared folder.

3.17. Google Drive
• Feature/Setting: Use Drive API “Files.create” to upload/export report to a Finance folder.

3.18. Airtable
• Feature/Setting: “Create record” in ‘Daily Sales’ base using Airtable’s REST API.

3.19. Notion
• Feature/Setting: Insert daily summary as new page or table row with Notion API.

3.20. Power BI
• Feature/Setting: “Push dataset rows” to daily report dashboard via REST API.

3.21. Tableau
• Feature/Setting: Connect extracts/data sources via API for scheduled report refresh.

3.22. SFTP
• Feature/Setting: Automate file upload of sales summary to accounting firm via SFTP send.

3.23. Telegram
• Feature/Setting: “SendMessage” API to management group with dynamic text summary.

Benefits

4.1. Guarantees timely, consistent reporting without manual data-entry.
4.2. Reduces human error from misreporting sales data.
4.3. Quick dissemination to all stakeholders, improving responsiveness.
4.4. Enables cross-platform data comparison, backup, and centralized oversight.
4.5. Facilitates rapid anomaly detection for loss prevention and compliance.
4.6. Streamlines workflow so staff focus on operations, not end-of-day paperwork.