Automated invoice creation and tracking for B2B transactions

Purpose

 1.1. Eliminate human errors and delays in invoice generation for state-controlled alcohol B2B sales.
 1.2. Instantly issue, send, and track invoices on alcohol transactions between government retail monopolies and distributors.
 1.3. Ensure compliance with government financial regulations, tax requirements, and full audit trails.
 1.4. Facilitate payment reminders, status monitoring, and finance team reporting for swift revenue collection.
 1.5. Integrate invoice data across procurement, inventory, and accounting systems for centralized financial control.

Trigger Conditions

 2.1. Purchase orders created or fulfilled in ERP or POS systems.
 2.2. New delivery confirmations recorded by warehouse management systems.
 2.3. Receipt of goods acknowledgment from state retail branches.
 2.4. Scheduled billing cycle or periodic batch processing trigger.
 2.5. Manual initiation by authorized finance staff.

Platform Variants

 3.1. SAP S/4HANA
  • Function: CreateInvoice API
  • Sample: POST to /API_INVOICE_PROCESS_SRV creating new documents from PO data.
 3.2. Oracle NetSuite
  • Function: SuiteTalk SOAP/REST Invoices
  • Sample: REST request to /services/rest/record/v1/invoice with customer, line items, taxes.
 3.3. Microsoft Dynamics 365 Finance
  • Function: SalesInvoiceService
  • Sample: OData POST to /data/SalesOrderInvoices for new invoices.
 3.4. QuickBooks Online
  • Function: CreateInvoice endpoint
  • Sample: POST to /v3/company/{companyId}/invoice.
 3.5. Xero
  • Function: Invoices API
  • Sample: POST to /api.xro/2.0/Invoices with invoice template.
 3.6. FreshBooks
  • Function: Create Invoice API
  • Sample: POST to /accounting/account/{accountid}/invoices/invoices.
 3.7. Zoho Books
  • Function: Create Invoice API
  • Sample: POST to /invoices with JSON customer and product data.
 3.8. Sage Intacct
  • Function: create_invoice XML/REST
  • Sample: send create_invoice with required entities via XML or REST.
 3.9. Wave
  • Function: Invoice Create API
  • Sample: POST to /businesses/{businessId}/invoices with transaction lines.
 3.10. Bill.com
  • Function: Invoices API
  • Sample: POST /v3/invoices for B2B invoicing.
 3.11. Stripe
  • Function: Invoice API
  • Sample: POST to /v1/invoices for B2B customer.
 3.12. PayPal Invoicing
  • Function: Create Invoice API
  • Sample: POST to /v2/invoicing/invoices.
 3.13. Square
  • Function: CreateInvoice endpoint
  • Sample: POST to /v2/invoices with all required invoice fields.
 3.14. Odoo ERP
  • Function: account.move (invoice)
  • Sample: XML-RPC create to account.move for invoice objects.
 3.15. SAP Business One
  • Function: Invoice Service Layer
  • Sample: POST to /Invoices with B1 session ID.
 3.16. Epicor ERP
  • Function: BAQ Service/POST Invoices
  • Sample: Service call to Epicor REST for APInvoice or ARInvoice creation.
 3.17. Infor CloudSuite
  • Function: Billing API
  • Sample: REST action to POST invoice based on completed transaction.
 3.18. OpenBravo POS
  • Function: Web POS Invoice Export
  • Sample: Automated export to third-party via configured triggers.
 3.19. Salesforce
  • Function: Custom Object + Apex REST
  • Sample: Trigger Apex to create Invoice record on Opportunity win.
 3.20. ServiceNow
  • Function: Create Record API
  • Sample: POST to /api/now/table/invoice with appropriate B2B fields.

Benefits

 4.1. Reduce manual input errors in government alcohol invoice processing.
 4.2. Minimize bottlenecks with real-time invoice issuance and tracking.
 4.3. Improve compliance and reporting to taxation and regulatory bodies.
 4.4. Speed up revenue cycles and improve state cash flow management.
 4.5. Provide full audit trails for financial transparency and accountability in state-run alcohol retail.