Automated recurring billing for additional services

Purpose

1.1. Automate consistent and timely billing for tenants utilizing extra services (parking, storage, pet fees, utilities, amenities) beyond base rent.
1.2. Eliminate manual invoice generation and minimize human error in calculating, applying, and tracking recurring service charges.
1.3. Enable centralized accounting records and automated financial reporting for all additional service revenues.
1.4. Integrate with resident portals, payment gateways, and property management back-office for end-to-end billing lifecycle.

Trigger Conditions

2.1. Scheduled billing cycle (e.g., monthly, quarterly) for tenants with active add-on services.
2.2. Modification of tenant service subscriptions in property management system.
2.3. Lease commencement or add-on service enrollment.
2.4. Service cancellation or contract period end.
2.5. Failed or missed payment event from payment processor.

Platform Variants

3.1. Stripe
• Feature/Setting: Subscriptions API; configure product pricing and webhook notifications for invoice.created
3.2. QuickBooks Online
• Feature/Setting: Create Recurring Invoice; link automation to Repeat Interval and set auto-send
3.3. Xero
• Feature/Setting: Repeat Invoices; map customer, amount, and schedule via Accounting API
3.4. Zoho Books
• Feature/Setting: Auto Recurring Invoices; configure via Recurring Invoices API for tenant accounts
3.5. Chargebee
• Feature/Setting: Create Plan and Subscription; automate recurring invoice generation
3.6. FreshBooks
• Feature/Setting: Recurring Templates; invoke endpoint to trigger based on billing cycle
3.7. Square
• Feature/Setting: Subscriptions API; create and manage scheduled charges
3.8. SAP Concur Invoice
• Feature/Setting: Scheduled Recurring Expenses; connect via Financial integration toolkit
3.9. Oracle NetSuite
• Feature/Setting: Scheduled Invoice Creation SuiteScript; set trigger and criteria for recurring charges
3.10. Yardi Voyager
• Feature/Setting: Recurring Charges Setup; automate with Yardi Web Services
3.11. AppFolio
• Feature/Setting: Automated Monthly Fees; configure tenant billing rules
3.12. MRI Software
• Feature/Setting: Recurring Charges Workflow; map unit and lease-level service fees
3.13. Rent Manager
• Feature/Setting: Recurring Charge Templates; trigger via API for applicable residents
3.14. Buildium
• Feature/Setting: Scheduled Charge Rules; define service and tenant mapping criteria
3.15. PayPal
• Feature/Setting: Subscription Billing API; create plans for each additional service
3.16. GoCardless
• Feature/Setting: Create Mandate and Subscriptions for Direct Debit; trigger collection via API
3.17. Bill.com
• Feature/Setting: Scheduled Invoice Creation; automate tenant billing events
3.18. Microsoft Dynamics 365 Finance
• Feature/Setting: Recurring Billing Plans; configure with billing schedule API
3.19. Sage Intacct
• Feature/Setting: Scheduled AR Invoices; automate via Smart Rules and Events
3.20. Intuit Payment
• Feature/Setting: Recurring Payments; connect to tenant accounts via Payment API
3.21. Recurly
• Feature/Setting: Subscription API; provision new service subscriptions and modify existing ones
3.22. Wave
• Feature/Setting: Recurring Invoices; set auto-send on scheduled interval
3.23. Propertyware
• Feature/Setting: Add-On Fee Automation; set recurring instructions per lease
3.24. Salesforce Billing
• Feature/Setting: Recurring Invoices Object; configure automation trigger for service schedule

Benefits

4.1. Ensures timely, error-free additional service billing for every unit and lease.
4.2. Increases financial visibility and auditability with automatic records.
4.3. Reduces late or missed payments by automating reminders and payment capture.
4.4. Frees back-office resources from manual calculations and data entry.
4.5. Enhances resident experience with transparency and convenience in billing.
4.6. Easily scales as portfolio or service offerings grow.