Monthly financial and occupancy reporting

Purpose

1.1. Automate the collection, aggregation, analysis, and delivery of monthly financial and occupancy reports for apartment buildings by corporate teams.
1.2. Consolidate data from accounting, rent roll, payment, and property management sources into standardized reporting formats.
1.3. Enhance timeliness and accuracy of financial statements, occupancy statistics, receivables aging, variance reports, and executive dashboards for portfolio oversight.
1.4. Reduce manual intervention in report data gathering, preparation, audit trails, and stakeholder dissemination processes.

Trigger Conditions

2.1. Scheduled date/time trigger on a defined day of the month (e.g., first or last business day).
2.2. Receipt or confirmation of final accounting period close from property management or finance system.
2.3. Approval event from prior workflow steps (e.g., property manager signoff).
2.4. Detection of updated datasets (e.g., financial closes, updated rent rolls) in cloud or local storage.

Platform Variants

3.1. Microsoft Excel Online
• Feature/Setting: Configure "List rows present in table" API for auto-fetching source financial sheets; use "Update row" for inserting finalized figures.

3.2. Google Sheets
• Feature/Setting: Use "spreadsheets.values.get" to retrieve live rent roll/snapshot; "spreadsheets.values.update" to inject new reporting totals.

3.3. QuickBooks Online
• Feature/Setting: Utilize "Reports API" (e.g., Profit and Loss, Balance Sheet, AR Aging); pull PDFs/CSVs with "getReports" call.

3.4. Yardi Voyager
• Feature/Setting: Integrate via Yardi API to extract monthly rent roll and occupancy statistics with "GetOccupancy" and "GetFinancials".

3.5. AppFolio Property Manager
• Feature/Setting: Automate report downloads using "Reports API" (e.g., Occupancy Detail, Owner Statement).

3.6. RealPage
• Feature/Setting: Use "Data Services" APIs to programmatically fetch rent, delinquency, and occupancy metrics.

3.7. Entrata
• Feature/Setting: API-driven extraction ("Pull Reports") for lease, payment, and unit status monthly summaries.

3.8. Buildium
• Feature/Setting: Leverage "Financial Reports" and "Tenant Summary" APIs for monthly data pulls.

3.9. Salesforce
• Feature/Setting: Use "Reports and Dashboards API" to access property or portfolio financial performance dashboards.

3.10. SAP Business One
• Feature/Setting: Configure "Service Layer" for running recurring "Financials/ReportsService_GetReport" by property or portfolio.

3.11. Xero
• Feature/Setting: Implement "Reports API" triggers for monthly P&L and Balance Sheet retrieval.

3.12. FreshBooks
• Feature/Setting: Apply "Reports Endpoint" for exporting monthly transactions and receivables.

3.13. Slack
• Feature/Setting: Use "chat.postMessage" or "files.upload" to deliver PDFs and notifications to finance or executive channels.

3.14. Microsoft Teams
• Feature/Setting: Configure "Create chat message" to distribute finished reports to channels and teams.

3.15. Dropbox
• Feature/Setting: Use "files/upload" API to store compiled report packages in designated folders.

3.16. Google Drive
• Feature/Setting: Trigger "files.create" API to store monthly reporting outputs and set permissions.

3.17. Power BI
• Feature/Setting: Leverage "Add Rows to Dataset" and "Refresh Dataset" APIs for integrating the latest reports.

3.18. Tableau Online
• Feature/Setting: Trigger "Refresh Extracts" and utilize the REST API to push new data for automated dashboards.

3.19. DocuSign
• Feature/Setting: Use "Create Envelope" API for executive signoff on financial packages before distribution.

3.20. Mailgun
• Feature/Setting: Employ "messages.send" API for batch-emailing finished reports to stakeholder lists.

3.21. HubSpot
• Feature/Setting: Use "Files API" to attach financial reports to relevant property records or deals.

3.22. SFTP Servers
• Feature/Setting: Automate report delivery using "upload" commands via secure SFTP APIs to corporate archives.

3.23. Oracle NetSuite
• Feature/Setting: Configure "SuiteTalk API" to schedule and download custom financial reports monthly.

Benefits

4.1. Reduces errors inherent to manual report compilation and distribution.
4.2. Guarantees timely delivery of reporting packages to all required recipients.
4.3. Frees up accounting and property management teams to focus on analysis over data wrangling.
4.4. Ensures consistency in formatting, data integrity, and audit trails for compliance audits.
4.5. Enables rapid portfolio-wide visibility on revenue, expenses, and occupancy trends.
4.6. Centralizes report storage and access, ensuring version control and document security.