Daily cash count reporting to management

Purpose

1. Automate the collection, aggregation, and delivery of daily cash count reports from lottery shop point-of-sale (POS) systems to management to eliminate manual reporting, ensure financial transparency, reduce human error, and enable real-time oversight of cash flow and variances.

2. Automating this flow electronically logs daily cash counts, reconciles against sales data, stores transaction records, sends summarized reports (with variance analysis), and escalates anomalies directly to financial controllers or shop managers across locations.

Trigger Conditions

1. Automatedly triggers at scheduled shop closing time or specified reporting hour (e.g., 11:30 PM daily).

2. Alternatively, triggers via POS record entry “Close Day” or “End Shift” command, automatically initiating report generation and dispatch.

Platform variants

1. Square POS API

 • Feature/Setting: Use “List Cash Drawer Shifts” endpoint scheduled at closing; automate daily cash extraction and upload.
 • Sample: POST /v2/cash-drawers/shifts?location_id={id}

2. Shopify POS

 • Feature/Setting: Automate “Orders” and “Transaction” API to pull daily sales/cash payments, then format and send report.
 • Sample: GET /admin/api/2023-01/orders.json?financial_status=paid

3. Lightspeed Retail POS

 • Feature/Setting: “Reports API” to extract daily cash totals, automate summary with location/time/date.
 • Sample: GET /reports/cash-movements

4. Microsoft Power Automate

 • Feature/Setting: Scheduled cloud flow triggers “Get Cash Drawers” from POS system, automates email report.
 • Sample: Recurrence trigger + HTTP action to POS API

5. Google Sheets API

 • Feature/Setting: Scheduled “append row” automation for daily cash totals, then trigger formatted email to management.
 • Sample: spreadsheets.values.append

6. QuickBooks Online

 • Feature/Setting: Automate “Sales Receipt” and “Bank Deposit” log extraction; scheduled workflow for daily roll ups.
 • Sample: GET /v3/company/{companyId}/query?select * from SalesReceipt

7. Xero

 • Feature/Setting: Scheduled “GET Cash Transactions” API workflow, automate report via email/Slack.
 • Sample: GET /api.xro/2.0/CashSummaryReport

8. SAP Business One

 • Feature/Setting: Automation on “End-of-Day” posting, triggers report generation and submission to management mailbox.
 • Sample: Service Layer POST /CashRegisters

9. Oracle NetSuite

 • Feature/Setting: Scheduled SuiteScript to automate cash record retrieval and report distribution.
 • Sample: SuiteScript scheduled task for cash drawer custom record

10. Slack

 • Feature/Setting: Use “Incoming Webhooks” for auto-posting daily cash summaries to finance channel.
 • Sample: POST to /services/hooks/incoming-webhook

11. Twilio SMS

 • Feature/Setting: Automated SMS alert for cash count report, configured via scheduled SMS trigger.
 • Sample: POST /2010-04-01/Accounts/{AccountSid}/Messages.json

12. SendGrid

 • Feature/Setting: Automate “Mail Send” API for daily report attachments to management emails.
 • Sample: POST /v3/mail/send

13. Zapier

 • Feature/Setting: Automated workflow triggers by POS API, pushes to Google Sheets and notifies team.
 • Sample: New POS record → Add to Sheet → Send Email

14. Airtable

 • Feature/Setting: Automatedly records daily cash counts, triggers multi-step workflow to alert, email, and archive.
 • Sample: POST /v0/{baseId}/{tableId}/records

15. FreshBooks

 • Feature/Setting: Automate “List Payments” API, formats totals, dispatches daily report to management.
 • Sample: GET /api/2.1/payments

16. Monday.com

 • Feature/Setting: Scheduled workflow; creates summary item per day, notifies relevant managers via automation.
 • Sample: POST /v2/items

17. Notion

 • Feature/Setting: Automated database update; triggers a daily summary card creation with key metrics for leadership.
 • Sample: POST /v1/pages

18. Pabbly Connect

 • Feature/Setting: Drag-and-drop automation linking POS to email, SMS, and cloud storage for daily cash reports.
 • Sample: Automated workflow builder, no code setup

19. Dropbox

 • Feature/Setting: Automatedly uploads daily cash count PDFs to shared management folder.
 • Sample: /2/files/upload

20. Microsoft Teams

 • Feature/Setting: Automated message sent to designated finance channel with summary and attachment.
 • Sample: POST to /beta/teams/{team-id}/channels/{channel-id}/messages

21. Salesforce

 • Feature/Setting: Automated data import into “Cash Desk” object, triggers roll-up summary and dashboard notification.
 • Sample: Data Loader + Scheduled Apex trigger

22. Mailgun

 • Feature/Setting: Automate daily report email distribution with API-sent PDF and HTML cash summary.
 • Sample: POST /v3/{domain}/messages

23. Trello

 • Feature/Setting: Automated card created on designated board for each daily report, assigns review to manager.
 • Sample: POST /1/cards

Benefits

1. Automate error-free data transfer, reduces discrepancies.

2. Automates timely report delivery, ensuring management oversight.

3. Automated reporting increases transparency and accountability.

4. Frees staff from manual report preparation, enabling focus on core operations.

5. Automation enables pattern tracking, anomaly detection, and compliance using historical cash data.

6. Enables scalable cash reporting as store network expands without new manual burden.

7. Standardizes cash management across diverse POS systems via automators and API integrations.

8. Automation ensures consistent, auditable records for audits and financial review.