Financial & Compliance AutomationPurpose
1.2. Ensure complete, compliant financial records required for audits, tax filings, and reducing manual reconciliation errors in a Japanese Cuisine restaurant environment.
1.3. Enable real-time detection of discrepancies, fraud, and automate expense reporting for the finance team.
1.4. Centralize digital documentation for easier access, improved traceability, and streamlined workflow between accounting, operations, and compliance departments.
Trigger Conditions
2.2. POS system logs new sale/order with attached digital receipt.
2.3. Accounting, delivery, or supplier system API posts new invoice or proof of payment.
2.4. Bank statement updates with a new transaction matching receipt source criteria.
Platform variants
3.1. Gmail
• Feature/Setting: Gmail API — Configure 'watch' on financial inbox, filter by subject/attachment; parse PDFs and images for receipt data.
3.2. Outlook
• Feature/Setting: Microsoft Graph API — Connect mailbox, monitor folders for vendor receipts, auto-forward to parsing workflow.
3.3. Square POS
• Feature/Setting: Webhooks — Enable event triggers for new sales and export digital receipts in JSON.
3.4. Toast POS
• Feature/Setting: Toast API — Extract digital receipts and order details hourly, send to reconciliation flow.
3.5. Shopify
• Feature/Setting: Order API — Fetch order receipts for in-restaurant and online sales, attach transaction hash.
3.6. Xero
• Feature/Setting: Xero API Accounting endpoint — Retrieve incoming bank feeds and attach matched receipt record.
3.7. QuickBooks Online
• Feature/Setting: Transactions API — Pull in receipts and bank transactions; use 'attachReceipt' function for matches.
3.8. Slack
• Feature/Setting: Incoming Webhooks — Notify finance team for manual review when a mismatch is detected.
3.9. Stripe
• Feature/Setting: Events API — Collect payment receipts; match by amount, date, and vendor details.
3.10. Revolut Business
• Feature/Setting: Statement API — Periodically read new statement lines, flag unverified payments.
3.11. Wise
• Feature/Setting: Wise Business API — Download transaction lines; sync with digital receipt upload.
3.12. Docparser
• Feature/Setting: Email Parsing Rules — Route inbound receipts to structured data extraction.
3.13. Hubdoc
• Feature/Setting: Sync connections — Auto-fetch emailed or uploaded digital receipts; link to imported transactions.
3.14. Expensify
• Feature/Setting: Receipt Scanning — Configure auto-scan of uploaded/forwarded receipts; merge with card transactions.
3.15. FreshBooks
• Feature/Setting: Expense API — Upload and attach images/pdfs of receipts matched with expense entries.
3.16. Plaid
• Feature/Setting: Transactions endpoint — Aggregate real-time bank transactions for matching.
3.17. Dropbox
• Feature/Setting: File Upload API — Watch designated folders for new receipt files, push meta-data to reconciliation.
3.18. Google Drive
• Feature/Setting: Changes API — Monitor folder for receipts; trigger OCR and data extraction.
3.19. Zapier
• Feature/Setting: Multi-Step Zap — Chain receipt ingestion, parse, compare, match with bank line.
3.20. AWS Textract
• Feature/Setting: Document Analysis API — Process image/PDF receipts, convert to text for downstream matching.
3.21. SAP Concur
• Feature/Setting: ExpenseIt — Scan incoming receipts, map to transaction data from bank feeds.
3.22. Brex
• Feature/Setting: Receipts API — Ingest attached transaction receipts, validate against bank activity.
3.23. Receipt Bank (Dext)
• Feature/Setting: Digital Receipt Import — Extract, assign, and auto-link receipts to matching bank lines.
Benefits
4.2. Reduce human error and risk of undetected fraud.
4.3. Shorten audit prep with centralized, traceable digital documentation.
4.4. Free up staff to focus on higher-value finance and compliance tasks.
4.5. Ensure compliance readiness for tax/regulatory needs at all times.
4.6. Enable real-time financial visibility and prompt response to discrepancies.