Financial & Compliance AutomationPurpose
1. Automate the real-time tracking of overheads and variable costs in fabrication engineering operations to enable automated financial accuracy, immediate insights, cost reduction, compliance readiness, and data-driven decision-making.
2. Automator collects, syncs, and reconciles cost data from procurement, timesheets, machine usage, material consumption, and utility APIs for automated updates to dashboards, ledgers, and audit workflows.
3. Automatedly identify anomalies, trigger alerts, and generate automated compliance and financial reports in real time for auditors, finance managers, and operations leads.
Trigger Conditions
1. New supplier invoice uploaded or received.
2. Machine or IoT sensor sends real-time data on material or energy usage.
3. Shift attendance or labor time entry completed on site.
4. Purchase order approval or goods receipt completed.
5. Scheduled daily/weekly data aggregation.
6. ERP or accounting entry created or updated.
Platform Variants
1. SAP ERP
- Feature/Setting: Configure "API_PURCHASEORDER_SRV" for automated PO and cost extraction in SAP S/4HANA.
2. QuickBooks Online
- Feature/Setting: Connect “Reports API” to automate retrieval of updated expense and overhead data.
3. Xero
- Feature/Setting: Automate using “GET Invoices” and “GET Expenses” API endpoints for real-time tracking.
4. Oracle Cloud ERP
- Feature/Setting: Use “ERP Cloud Financials REST API” for automated cost feed extraction.
5. FreshBooks
- Feature/Setting: Automate “List Expenses” and “List Vendor Invoices” endpoints for up-to-date costs.
6. Microsoft Dynamics 365 Finance
- Feature/Setting: "Expense Management API" automates variable cost entries and retrieval.
7. Zoho Books
- Feature/Setting: "Expenses API" for automatedly importing supplier and overhead cost items.
8. Odoo
- Feature/Setting: Automate with “account.move” and “purchase.order” models for real-time data feeds.
9. NetSuite
- Feature/Setting: “REST Record Service” automates and syncs expense and overhead records.
10. TallyPrime
- Feature/Setting: Use “Tally ODBC” connector to automate cost and ledger data extraction.
11. Google Sheets
- Feature/Setting: Automate using “Sheets API” to fetch and update cost registers from linked data sources.
12. Airtable
- Feature/Setting: Automate via “Airtable API” to import and update real-time overhead entries.
13. Smartsheet
- Feature/Setting: "Update Rows" automated via API to reflect new variable cost items.
14. Power BI
- Feature/Setting: Automate with “Push Datasets API” for live dashboards of overheads.
15. Tableau
- Feature/Setting: “REST API” for automated, continuous refresh of financial cost visualizations.
16. Monday.com
- Feature/Setting: “Boards API” automates importing and updating cost-relevant items.
17. Slack
- Feature/Setting: “Incoming Webhooks” send alerts for high/abnormal automated cost entries.
18. Trello
- Feature/Setting: “Cards API” automatically updates cost-tracking boards on relevant events.
19. Stripe
- Feature/Setting: "Balance Transactions API" automates tracking relevant payment outflows.
20. Plaid
- Feature/Setting: Automate with “Transactions API” to capture variable bank transaction costs.
21. AWS Lambda
- Feature/Setting: Automate custom cost processing and alerting logic via serverless functions.
22. Zapier
- Feature/Setting: Automator bridges for real-time sync between cost data platforms via triggers.
Benefits
1. Automates tedious manual reconciliation, reducing overall operational costs.
2. Automatedly detects and flags anomalies for immediate response and compliance.
3. Automator provides instant, real-time oversight for finance and engineering teams.
4. Enables automated compliance report generation, minimizing audit risks.
5. Empowers rapid cost control and budget adjustments through automated dashboards and alerts.
6. Automates integration across diverse systems for a unified, accurate cost-tracking ecosystem.