Supplier invoice matching against purchase orders and receipts

Purpose

1.1. Automate the process of matching supplier invoices to related purchase orders (POs) and goods receipts for alternator components in automotive wholesale distribution.
1.2. Reduce manual reconciliation errors and fraud risk by ensuring invoiced quantities and amounts fully align with POs and receiving records.
1.3. Maintain strict compliance by automating regulatory checks (e.g., VAT, duplicate invoice prevention, valid supplier status).
1.4. Enable real-time flagging of invoice discrepancies for fast resolution and cashflow optimization.

Trigger Conditions

2.1. New supplier invoice is received via email, EDI, portal upload, or scanned document.
2.2. Purchase order creation or update recorded in ERP or procurement system.
2.3. Goods receipt or warehouse acknowledgment submitted to ERP/logistics module.
2.4. Scheduled or event-based batches for invoice review and matching.

Platform Variants

3.1. SAP S/4HANA
• API: /sap/opu/odata/sap/API_SUPPLIERINVOICEPROCESS_SRV for supplier invoice retrieval and posting configuration.

3.2. Microsoft Dynamics 365 Finance
• Function: Vendor invoice automation — enable header/line capture and automated three-way match flows.

3.3. Oracle ERP Cloud
• REST Endpoint: /fscmRestApi/resources/latest/invoices — automate invoice entry and match-to-PO settings.

3.4. NetSuite
• SuiteScript: nlapiSearchRecord for matching ‘vendorbill’ records to ‘purchaseorder’ and ‘itemreceipt.’

3.5. QuickBooks Online
• API: Purchase endpoint for PO and Bill endpoint for invoices; use query to match both.

3.6. Xero
• API: GET Invoices, GET PurchaseOrders; script to cross-reference and verify matching items and totals.

3.7. Coupa
• API: GET /invoices and GET /purchase_orders to reconcile; configure compliance rules for matching.

3.8. Tipalti
• Feature: Advanced OCR invoice ingestion paired with PO/receipt-matching automation.

3.9. Basware
• Feature: AP Automation Workflow; enable three-way matching, vendor rule configuration.

3.10. Ariba
• API: Invoice Reconciliation Service for PO/invoice/receipt match automation.

3.11. Yooz
• Feature: Automatic matching engine - enable three-way matching with custom tolerances.

3.12. Stampli
• Feature: Invoice coding/matching module - set rules to require PO and receipt presence.

3.13. Beanworks
• Setting: Enable PO Matching workflow; adjustment of tolerance parameters.

3.14. Esker
• Feature: AI-driven PO-invoice-receipt reconciliation with flagging of exceptions.

3.15. Zoho Books
• API: GET PurchaseOrders, GET Bills, script matching by PO number and item.

3.16. Intuit QuickBooks Desktop
• SDK: QBFC or WebConnector - automate cross-module data checks for match compliance.

3.17. FreshBooks
• API: GET PurchaseInvoices, GET Bills; logic matching of line items/amounts.

3.18. DocuWare
• Feature: Intelligent Indexing; automate retrieval and linkage of invoices to POs/receipts.

3.19. Odoo
• XMLRPC: purchase.order/search_read and account.move/search_read for bill/PO cross-check.

3.20. SAP Business One
• DI API: Documents object to retrieve and compare incoming invoices and linked POs/GRNs.

3.21. Kofax
• Feature: ReadSoft Online with automatic three-way PO/chart match configuration.

3.22. GEP SMART
• Feature: e-Invoicing module enables invoice-PO-auto-matching template.

3.23. Sage Intacct
• API: AP Bills, Purchase Orders - automate batch matching scripts.

3.24. Infor CloudSuite
• API: ION API integration for Invoice and PO object matching automation flows.

Benefits

4.1. Eliminates manual entry errors and ensures all supplier bills are verified against valid purchases.
4.2. Flags duplicate or fraudulent invoices instantly; enhances fraud prevention.
4.3. Minimizes processing cycles, accelerating payments and potential early payment discounts.
4.4. Guarantees compliance with audit, VAT, and procurement regulations.
4.5. Provides real-time exception reporting and analytics for continuous process improvement.