Automated daily sales reconciliation

Purpose

1. Automate the entire daily reconciliation of sales data from POS systems, delivery platforms, and payment gateways for Spanish Grill restaurants.

2. Ensure precise financial matching, identify discrepancies, generate compliance-ready reports, and automate notifications for unresolved mismatches.

3. Automatedly centralize transaction logs, receipts, and settlement records for audit, review, and statutory requirements.

4. Automate updating ledgers, syncing inventory, and exporting data into bookkeeping software for accounting automation.

Trigger Conditions

1. End-of-day closure in POS registers.

2. Scheduled time trigger (e.g., midnight daily).

3. New data batch detected from payment processors or online ordering platforms.

4. Manual trigger for reconciliation on-demand via dashboard integration.

Platform Variants

1. Square

• Feature/Setting: Connect "Transactions API" for automated pulls of sales/settlement data.

2. Toast POS

• Feature/Setting: Use "Sales Reports API" to automate export of daily sales and refunds.

3. Stripe

• Feature/Setting: Event-based trigger on "Balance Transaction Created" to automate reconciliation event.

4. Xero

• Feature/Setting: "Bank Reconciliation Endpoint" to automate the posting of matched sales records.

5. QuickBooks Online

• Feature/Setting: Use "Bank Transactions API" and automated import to ledger for reconciliation automation.

6. Lightspeed Restaurant

• Feature/Setting: Automate "Get Sales Data" API and export to accounting.

7. Shopify POS

• Feature/Setting: Use "Order API" to automate fetching of in-person/digital sales data.

8. PayPal

• Feature/Setting: Automate "Transactions Search API" to retrieve cleared/funding cycles.

9. Revel Systems

• Feature/Setting: "Reports API" for automating collection of daily settlement summaries.

10. Oracle Simphony

• Feature/Setting: Automate "Reporting & Analytics API" for sales reconciliation automation.

11. Deliverect

• Feature/Setting: Automate "Order Export" integration, mapping order-level data for cross-reconciliation.

12. Uber Eats

• Feature/Setting: "Financials API" automates retrieval of orders/payouts.

13. DoorDash

• Feature/Setting: "Payment Reports API" for automating gross sales and commission verification.

14. Adyen

• Feature/Setting: Automate "Payout Report Webhook" for settlement event triggers.

15. Worldpay

• Feature/Setting: Use "Settlement Return File API" for automated bank matching.

16. Sage Intacct

• Feature/Setting: Automate "GL Posting API" to import matched sales data.

17. Microsoft Power Automate

• Feature/Setting: Automate “Schedule cloud flow” trigger to chain data imports from diverse APIs.

18. Slack

• Feature/Setting: "Incoming Webhooks" for automated discrepancy alert notifications.

19. Google Drive

• Feature/Setting: "Files: Create" API to automate daily exports of reconciliation reports.

20. Zapier

• Feature/Setting: Automate “Multi-step Zap” to orchestrate POS, accounting, and reporting workflows.

Benefits

1. Automates repetitive reconciliation, saving staff time and cost.

2. Reduces human error by automatedly cross-verifying all data streams.

3. Ensures regulatory compliance by automating audit-grade reporting.

4. Accelerates period-end closing through day-end automation.

5. Centralizes data storage by automatedly unifying multi-platform records.

6. Increases visibility with automated notifications and exception alerts.

7. Improves accuracy and traceability via historical automated logs.

8. Enables scalable automation across branches/locations, supporting rapid expansion.

9. Automating integrations bridges cloud services, fostering a data-driven culture.

10. Makes financial workflows fully automatable and transparent, enabling proactive risk control.