Automated daily sales reconciliation

Purpose

1.1. Automated daily sales reconciliation ensures all sales data from point-of-sale, online ordering, and delivery platforms is aggregated, cross-verified, and matched with accounting and payment records to detect discrepancies and prepare compliance-ready summaries.
1.2. Automates end-of-day closing procedures by synchronizing receipts, refunds, and payments, reducing manual errors and streamlining financial reporting.
1.3. Integrates with bank feeds, ensuring each transaction is reconciled automatically for Mediterranean restaurants, simplifying bookkeeping and audit trails.

Trigger Conditions

2.1. Scheduled trigger daily at business close (e.g., midnight).
2.2. New sales transaction or update is logged in POS or e-commerce platform.
2.3. Receipt of settlement batch file or daily payment notification from payment processor.
2.4. Manual trigger by finance manager for on-demand reconciliation.

Platform Variants

3.1. Square POS
• Feature/Setting: Use "ListPayments" API to pull daily sales data; "ListRefunds" for refunds data; automate reconciliation job via scheduled HTTP request.
3.2. Toast POS
• Feature/Setting: Configure Webhook for "Daily Sales Close" event; use "Net Sales API" to automate report fetching.
3.3. Clover
• Feature/Setting: Use "Retrieve Orders" API; schedule daily endpoint call for automated sales data extract.
3.4. Shopify
• Feature/Setting: Configure "Orders API" to pull daily sales; automate with "Order Paid" webhook for real-time automation.
3.5. Revel Systems
• Feature/Setting: Automate "Sales Summary" report export via scheduled endpoint.
3.6. TouchBistro
• Feature/Setting: Use automated "End-of-Day Reports" API via cron-triggered request.
3.7. QuickBooks Online
• Feature/Setting: "Create Journal Entry" API; automate synchronization and reconciliation of imported sales transactions.
3.8. Xero
• Feature/Setting: "Bank Transactions" and "Accounting Reports" APIs; automate batch reconciliation process.
3.9. Stripe
• Feature/Setting: "Balance Transactions" API; schedule automated fetch and reconciliation with daily sales data.
3.10. PayPal
• Feature/Setting: "List Transactions" API for settlement data; automate data flow into accounting tools.
3.11. Oracle NetSuite
• Feature/Setting: "Transactions API"; automate daily sync with POS exports.
3.12. Sage Intacct
• Feature/Setting: API-driven "General Ledger" posting; automated reconciliation job for daily sales.
3.13. Zapier
• Feature/Setting: Multi-app automation using "Schedule" trigger, "Formatter" app, and POS/accounting integration tasks.
3.14. Microsoft Power Automate
• Feature/Setting: Create automated flow from POS data import to reconciliation in Excel/ERP.
3.15. Google Sheets
• Feature/Setting: Use "IMPORTDATA" or "App Script" for scheduled automated imports and reconciliation formulas.
3.16. FreshBooks
• Feature/Setting: API for "Create Invoice" and "List Payments"; automatedly match sales to payments.
3.17. Lightspeed
• Feature/Setting: "Sales Reports" API; schedule daily exports for automated reconciliation.
3.18. Adyen
• Feature/Setting: "Reports API" for settlements; automate reconciliation with POS data.
3.19. SumUp
• Feature/Setting: "Transaction Reports API"; automate nightly export and reconciliation.
3.20. Delivery Platforms (Uber Eats, DoorDash, Grubhub)
• Feature/Setting: Daily sales export (CSV/API); automate import and data match to POS.

Benefits

4.1. Automates detection of sales discrepancies and speeds issue resolution.
4.2. Automated reconciliation improves data accuracy and compliance.
4.3. Automation reduces manual effort, freeing staff for higher-value tasks.
4.4. Boosts audit-readiness by automating and documenting each data flow.
4.5. Enables daily, automated financial insight for management review.
4.6. Automates multi-platform data collation, essential for restaurants using several ordering channels.