Automated invoice processing and reconciliation

**Purpose**

1.1. Streamline the end-to-end workflow of invoice capture, data extraction, GL allocation, reconciliation with payments, and archiving—ensuring speed, precision, auditability, and compliance for professional accounting operations in the finance sector.
1.2. Minimize human errors and manual input by extracting data from invoices, matching with POs/payments, automating approval chains, updating ledgers, and notifying stakeholders.

**Trigger Conditions**

2.1. New invoice received via email, upload, or portal.
2.2. Matching payment entry detected in bank feed or accounting ledger.
2.3. Scheduled batch processing time reached (e.g., end-of-day).
2.4. Notification of a missing or unmatched invoice/payment.
2.5. Approval status change from workflow.

**Platform Variants**

3.1. **QuickBooks Online**
- API: `Invoices API (Create/Read/Update/Delete)`, `Payments API`
- Configure to auto-fetch new invoices, push status updates, and fetch reconciled transactions.

3.2. **Xero**
- API: `Invoices Endpoint`, `Bank Reconciliation Endpoint`
- Set triggers for new bills, payouts, and automatic reconciliation checks.

3.3. **SAP S/4HANA Cloud**
- Function: `Invoice Entry API`, `Journal Entry API`
- Automate incoming invoice uploads, auto-creation of journal entries on reconciliation.

3.4. **NetSuite**
- SuiteTalk: `Invoice Service`, `Transaction Search`
- Schedule automated imports and execute saved searches for reconciliations.

3.5. **Microsoft Dynamics 365 Business Central**
- API: `SalesInvoice`, `PaymentJournal`
- Map automated invoice creation, apply incoming payments for reconciliation routines.

3.6. **Oracle Financials Cloud**
- REST API: `/invoices`, `/payments`
- Configuration for dynamic upload, auto-matching, and payment posting.

3.7. **Zoho Books**
- API: `Invoices`, `Payments`
- Setup for webhook-based automation on new invoice and payment status change.

3.8. **FreshBooks**
- API: `Invoices Endpoint`, `Payment Events`
- Auto-fetch incoming invoices and trigger reconciliation workflows.

3.9. **Bill.com**
- API: `Invoices`, `Payments`
- Automation using events for invoice ingestion and payment updates.

3.10. **Wave Apps**
- API: `Invoice Webhook`, `Payment Webhook`
- Set up webhook notifications for new activity and perform matching logic.

3.11. **Sage Intacct**
- API: `ARInvoice`, `APPayment`
- Automated extraction, GL posting, and payment reconciliation routine.

3.12. **SAP Concur**
- API: `Invoice Processing`, `Expense Reconciliation`
- Synchronize invoice import and automate matching with expense claims.

3.13. **DocuWare**
- Connector: `Intelligent Indexing`, `Workflow Designer`
- Auto-capture/import of scanned invoices and pass for workflow validation.

3.14. **ABBYY FlexiCapture**
- API: `Document Capture`, `Data Export`
- Automate extraction (OCR) and standardized data handoff to accounting ERP.

3.15. **Adobe Acrobat Services**
- API: `PDF Extract`, `Document Processing`
- Configure auto-extraction of structured data from inbound PDF invoices.

3.16. **Dropbox**
- Feature: `File Upload/Trigger`
- Set up to trigger extraction pipeline when a new invoice is uploaded.

3.17. **Google Drive**
- API: `Files: watch`, `Download`
- Monitor new file uploads for invoice OCR and classification.

3.18. **Mailparser**
- Trigger: `Forwarded Invoice Emails`
- Extract attached invoices and parsed data for workflow entry.

3.19. **Salesforce**
- API: `Invoice`, `Payment Object`
- Set up automated workflow rules to process and reconcile on new record creation.

3.20. **Plaid**
- API: `Transactions`
- Fetch live bank transactions for automated payment-to-invoice matching.

**Benefits**

4.1. Accelerates invoice-to-payment cycle with end-to-end automation.
4.2. Reduces data-entry errors by leveraging AI-powered extraction and matching.
4.3. Enables real-time visibility of outstanding and reconciled items.
4.4. Improves compliance by maintaining full digital audit trails.
4.5. Lowers operational costs and manual headcount in AP/AR processing.