Integrating ticket revenue data into accounting systems

Purpose

 1.1. Ensure real-time, accurate transfer of community theater ticket revenue data into various accounting systems.
 1.2. Minimize manual errors and administrative delays in financial record-keeping.
 1.3. Enable up-to-date, transparent revenue tracking for performance analysis and compliance.
 1.4. Allow seamless integration of both online and offline ticketing data with finance workflows.

Trigger Conditions

 2.1. Successful ticket sale completion in the ticketing system.
 2.2. Daily batch revenue summaries at a set time.
 2.3. Manual trigger upon reconciliation review.
 2.4. Receipt of new transaction record/export from ticketing provider.

Platform Variants

 3.1. Stripe
  • Feature/Setting: "Payment Intent Succeeded" webhook for sales event; export via API `/v1/charges`
 3.2. Square
  • Feature/Setting: Configure "Payment Updated" trigger in Developer Dashboard; use Transactions API
 3.3. PayPal
  • Feature/Setting: IPN Listener or Webhook for “Payment Completed”; API `/v2/checkout/orders`
 3.4. Eventbrite
  • Feature/Setting: "Order Placed" webhook; API `/v3/orders/`
 3.5. Ticket Tailor
  • Feature/Setting: "Booking Paid" webhook event; API `/v1/bookings`
 3.6. Brown Paper Tickets
  • Feature/Setting: Financial transaction CSV export; API data pull via `/sales` endpoint
 3.7. OvationTix
  • Feature/Setting: Scheduled financial report export (CSV/XML); REST API for sales data
 3.8. Xero
  • Feature/Setting: "Invoices" endpoint `/api.xro/2.0/Invoices`; batch import or live create
 3.9. QuickBooks Online
  • Feature/Setting: "Create Receipt" or "Create Payment" function in API `/v3/company//salesreceipt`
 3.10. Sage Intacct
  • Feature/Setting: Web services “create_invoice” function; GL batch import API
 3.11. FreshBooks
  • Feature/Setting: POST to `/accounting/account//invoices` endpoint; import sales data
 3.12. Zoho Books
  • Feature/Setting: Use “Contacts” and “Sales Transactions” API for revenue entry
 3.13. Wave
  • Feature/Setting: Create Transaction via `/v1/transactions`; CSV batch upload option
 3.14. Microsoft Dynamics 365
  • Feature/Setting: Use “Create record” in Finance and Operations connector; API integration for General Ledger
 3.15. MYOB
  • Feature/Setting: “Sale Transactions” API POST to `/v2/sale/invoice/item`
 3.16. NetSuite
  • Feature/Setting: RESTlet service for “invoice creation”; SuiteTalk API for posting ticket sales data
 3.17. SAP Business One
  • Feature/Setting: DI API `InvoicesService_Add` method; HTTPS service layer for ticket revenue
 3.18. Google Sheets
  • Feature/Setting: Insert row via Sheets API for each ticket sale or batch import
 3.19. Airtable
  • Feature/Setting: “Create Record” in Sales table; API POST to `/v0/app.../Sales`
 3.20. Monday.com
  • Feature/Setting: “Create Item” action with revenue field mapping in Sales board via API v2
 3.21. Salesforce
  • Feature/Setting: Create Opportunity or Transaction record via REST API `/services/data/v52.0/sobjects/Opportunity`
 3.22. Oracle NetSuite
  • Feature/Setting: “Add Transaction” with ticket revenue data using REST API `/records/v1/invoice`
 3.23. Blackbaud Financial Edge
  • Feature/Setting: Batch transaction post via API `/transactions/batches`
 3.24. Zoho Creator
  • Feature/Setting: Form submission API to push fresh sales data into accounting workflow

Benefits

 4.1. Reduces errors, speeds reconciliation, and ensures audit-readiness for community theatres.
 4.2. Staff spend less time on manual entry, lowering operational costs.
 4.3. Full revenue visibility supports grant applications and donor reporting.
 4.4. Enhances trust with boards, partners, and tax authorities through live accuracy.