Automated invoicing to buyers

Purpose

1.1. Automatically generate and send invoices to buyers after each fish sale, integrating sales records from aquaculture management platforms, syncing payment status with financial software, recording stock changes, and ensuring compliance with accounting standards.
1.2. Purpose includes minimizing manual paperwork, reducing invoicing errors, speeding up revenue collection, enabling real-time revenue tracking, cross-verifying invoices with stock outflows, and supporting timely follow-up on buyer payments.

Trigger Conditions

2.1. New sale recorded in fish inventory or farm management software.
2.2. Purchase order completion from buyer portal or ERP.
2.3. Payment received signal from payment gateway or bank API.
2.4. Scheduled batch invoicing (e.g., daily/weekly processing).
2.5. Stock movement crossing a pre-set threshold or upon dispatch.

Platform Variants

3.1. QuickBooks Online
• Feature/Setting: Invoicing API; Create Invoice endpoint configured per fish sale event.
3.2. Xero
• Feature/Setting: Sales Invoice endpoint; auto-populate with SKU, quantity, buyer, tax.
3.3. Intuit API
• Feature/Setting: POST /v3/company/{companyId}/invoice; map sale event fields to payload.
3.4. Zoho Books
• Feature/Setting: Sales Invoices API; trigger automated invoice send action.
3.5. FreshBooks
• Feature/Setting: Invoice endpoint; set up automated send_invoice call.
3.6. Wave Accounting
• Feature/Setting: Create Invoice API; populate line items from sale record.
3.7. Sage Business Cloud
• Feature/Setting: Invoices API; trigger on order completed event.
3.8. Odoo ERP
• Feature/Setting: Sales > Invoices workflow; set auto-invoice rule based on sale.
3.9. SAP Business One
• Feature/Setting: DI API; InvoiceService.Add triggered by sales transaction.
3.10. Microsoft Dynamics 365
• Feature/Setting: Sales Invoice entity; create new invoice record per sale via Power Automate.
3.11. Google Sheets
• Feature/Setting: Apps Script or API; auto-generate PDF invoice and email using sale row data.
3.12. Airtable
• Feature/Setting: Scripts & Automations; merge sale data into invoice template and trigger send.
3.13. Stripe
• Feature/Setting: Invoices API; create and send invoice after successful order payment.
3.14. PayPal
• Feature/Setting: Invoicing API; auto-create invoice on completed transaction.
3.15. DocuSign
• Feature/Setting: API sendEnvelope; attach invoice and request buyer signature if needed.
3.16. Shopify
• Feature/Setting: Orders webhook; automate invoice creation via external API trigger.
3.17. WooCommerce
• Feature/Setting: Order completed trigger; generate invoice PDF and email to buyer.
3.18. Magento
• Feature/Setting: Sales/order/invoice API; set up action on order status changed to shipped.
3.19. Acumatica
• Feature/Setting: API POST to SalesInvoices endpoint with fish sale data.
3.20. Fishbowl Inventory
• Feature/Setting: Integration API; initiate invoice creation on inventory deduction event.
3.21. Salesforce
• Feature/Setting: Process Builder + Apex; auto-create Invoice record and email.
3.22. Slack
• Feature/Setting: Incoming Webhook; send notification to finance team for each auto-invoice.
3.23. Mailgun / SendGrid
• Feature/Setting: API; email invoices to buyers as attachments on invoice creation.
3.24. BambooHR
• Feature/Setting: Notify staff via webhook when invoices sent for HR compliance where needed.

Benefits

4.1. Reduces manual labor and invoicing delays.
4.2. Standardizes compliance and record-keeping.
4.3. Accelerates revenue recognition and payment cycles.
4.4. Enables granular audit trails for all transactions.
4.5. Streamlines communication with buyers and finance staff.
4.6. Integrates with farm management, inventory, and accounting software for seamless operations.