Funding application status notifications

Purpose

1.1. Automatically notify applicants and key aquaculture personnel about funding application status (approval, rejection, request for more info) in real-time.
1.2. Integrate data from grant management portals, government funding bodies, or internal ERP for immediate updates.
1.3. Reduce manual communication, increase response speed, and improve applicant experience and transparency.
1.4. Ensure all stakeholders are kept in the loop for financial planning and timely inventory decision-making.

Trigger Conditions

2.1. Application status changes in funding portals (e.g., submitted, under review, approved, declined).
2.2. User profile status update in internal ERP/CRM.
2.3. Webhook/API call from funding body when application events occur.
2.4. Scheduled polling (e.g., hourly/daily) of government or private funding databases.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: SMS API; send automated status SMS to applicant’s phone; required: account SID, auth token, messaging service SID.
3.2. SendGrid
• Feature/Setting: Mail Send API; configure to send HTML notifications to applicant and team, use dynamic templates; required: API key.
3.3. Slack
• Feature/Setting: Incoming Webhooks; post updates in designated channels; required: webhook URL and channel ID.
3.4. Microsoft Teams
• Feature/Setting: Connector/Webhook; push card-style notifications to team channel; configure webhook URL and authentication.
3.5. Gmail
• Feature/Setting: Send Message via Gmail API; configure OAuth2, compose status alert with template.
3.6. Outlook 365
• Feature/Setting: Graph API / SendMail; trigger email to group and applicant; OAuth2 and mail endpoint settings.
3.7. WhatsApp Business API
• Feature/Setting: Send Message; use template messages for status; configure API endpoints, business number.
3.8. Telegram
• Feature/Setting: SendMessage Bot API; push funding status to stakeholder group or user; bot token and chat ID required.
3.9. Salesforce
• Feature/Setting: Process Builder/Flow; update applicant records and trigger email/SMS via integrated communication app.
3.10. HubSpot
• Feature/Setting: Workflows; trigger email/notification to contact when funding stage property updates.
3.11. Zoho CRM
• Feature/Setting: Workflow Rules/APIs; instantly notify contact on deal stage change via email or SMS (via extension).
3.12. Google Chat
• Feature/Setting: Webhooks; send status notification cards to predefined Space.
3.13. AWS SNS (Simple Notification Service)
• Feature/Setting: Topic-based push; configure trigger for SMS/email to subscribed endpoints.
3.14. Mailgun
• Feature/Setting: Send Email API; mail status updates with dynamic data fields; use API key.
3.15. Zendesk
• Feature/Setting: Ticket Update Webhooks; trigger support notification on status update for applicant queries.
3.16. Freshdesk
• Feature/Setting: Automations; send emails or SMS to contacts when finance request status changes.
3.17. Pipedrive
• Feature/Setting: Automation/Workflow; notify contact via integrated email/SMS when deal stage updates.
3.18. Airtable
• Feature/Setting: Automations/API; schedule notifications or webhook calls based on status field.
3.19. Monday.com
• Feature/Setting: Automation Recipe; trigger integrations on item status change (send notification/email via external service).
3.20. Asana
• Feature/Setting: Rules; push comment/email notification to project team on custom field change representing funding status.

Benefits

4.1. Accelerates communication, reduces applicant uncertainty, and improves internal coordination.
4.2. Minimizes manual errors by automating role-based notifications and updates.
4.3. Scalable—handles large volumes and multiple funding sources with consistency.
4.4. Enables audit trails and compliance via centralized logging of all funding status communications.