Integration with accounting platforms for reconciliation

Purpose

1.1. Enable seamless data flow between fish farming inventory/ERP systems and accounting platforms for timely, accurate financial reconciliation.
1.2. Auto-sync sales, purchase, and inventory movement with ledgers to simplify account closing.
1.3. Reduce manual errors, expedite compliance reporting, and provide real-time financial health visibility.
1.4. Automate matching of bank transactions with farm invoices and payments.

Trigger Conditions

2.1. New or updated sales order, purchase bill, or invoice generated in aquaculture ERP.
2.2. Inventory movement (harvest, transfers, spoilage) logged in farm management software.
2.3. Bank statement, deposit, or withdrawal event detected.
2.4. Scheduled daily, weekly, or monthly reconciliation job.

Platform Variants

3.1. QuickBooks Online
• Feature: “Create/Update Invoice,” “Fetch Transactions” API — Configure webhook/REST integration to log fish sales and farm expenses.
3.2. Xero
• Feature: “Bank Reconciliation” endpoint — Set up automated data push for matching fish harvest invoices with payments.
3.3. Sage Business Cloud
• Feature: "Sales Invoice Import" via API — Map inventory batch sale records to invoicing.
3.4. Zoho Books
• Setting: “Bills API,” “Purchase Orders API” — Connect feed and medicine receipts for cost tracing.
3.5. FreshBooks
• Feature: “Payments API” — Auto-log B2B fish buyer payments and reconcile outstanding balances.
3.6. Wave
• Setting: “Transactions Endpoint” — Import expenses from aquaculture supplier invoices.
3.7. MYOB
• Feature: “Bank Feed” integration — Trigger auto-match with aquaculture-related bank entries.
3.8. SAP Business One
• Feature: “Journal Entry” DI API — Directly interface incoming and outgoing stock with accounting journal.
3.9. Microsoft Dynamics 365 Business Central
• Feature: “Sales Orders & Financials API” — Sync fish harvest, shipment, and invoice data.
3.10. NetSuite
• Feature: “REST SuiteTalk” — Push supplier invoices and sales delivery notes automatically.
3.11. KashFlow
• Setting: “Bank Imports” — Connect external accounts, import fish farm transactions.
3.12. FreeAgent
• Feature: “Invoice API” — Post fish sales data, match payment entries.
3.13. Odoo
• Setting: “Invoicing” and “Expenses” module APIs — Integrate daily inventory batch results.
3.14. Kashoo
• Feature: “Bills and Payments API” — Schedule periodic upload of feed and veterinary bills.
3.15. Reckon
• Setting: “Bank & Data Feed Integration” — Link aquaculture transaction data for auto-matching.
3.16. GnuCash
• Feature: “QIF/CSV Import” — Generate export workflows from ERP for batch reconciliation.
3.17. QuickFile
• Feature: “API - Invoice Creation” — Send fish lot sale records on invoice event.
3.18. Invoice Ninja
• Setting: “REST API” — Sync farm sales, delivery, and payment confirmations.
3.19. Expensify
• Feature: “Expense Report API” — Auto-submit aquaculture operational expenses.
3.20. OneUp
• Feature: “Transactions API” — Sync feed supplier purchases and fish buyer receivables.
3.21. AccountEdge
• Setting: “Import/Export Widget,” “Bank Feed Integration” — Link fish farming software records.
3.22. YNAB (You Need A Budget)
• Feature: “API Transaction Import” — Upload categorized aquaculture expenses and sales.

Benefits

4.1. Eliminates repetitive manual entry of aquaculture sales and purchase data in accounting software.
4.2. Ensures accurate, real-time ledger and bank reconciliation.
4.3. Accelerates monthly/yearly account closing, supporting regulatory compliance.
4.4. Reduces audit risk with traceable, automated data flows.
4.5. Enhances financial insight for better operational decision-making in fish farming.