Integrating payments received to accounting software

Purpose

1.1. Seamlessly transfer payment transaction data from varied payment processors to accounting systems to automate reconciliation, reduce manual entry, minimize errors, enhance cash flow tracking, ensure regulatory compliance, and expedite financial reporting in agricultural field services.
1.2. Ensure all received payments, whether via online, mobile, or POS, are instantly logged against client accounts and classified expense/income categories per industry requirements.
1.3. Facilitate instant status updates for outstanding invoices and provide real-time financial dashboarding for operational decision-making.

Trigger Conditions

2.1. New payment received (successful transaction status) in payment gateway or POS terminal.
2.2. Settlement batch completion notification.
2.3. Bank feed confirmation of received amount.
2.4. Payment marking as “received” within customer management system.
2.5. Invoice closure event in invoicing software.

Platform Variants

3.1. Stripe
• Feature/Setting: “Payment Intent Succeeded” webhook; API: /v1/payment_intents
• Configure webhook to receive status updates and transmit payload to accounting endpoint.

3.2. PayPal
• Feature/Setting: “Payment Capture Completed” webhook; API: /v2/payments/captures
• Direct data output to accounting API on capture completion.

3.3. Square
• Feature/Setting: Payments API “payment.created” webhook
• Connect webhook to accounting system on payment generation.

3.4. QuickBooks Online
• Feature/Setting: “Create Payment” API endpoint: POST /v3/company/{companyId}/payment
• Pull and push payments to and from QuickBooks in real-time.

3.5. Xero
• Feature/Setting: “Payments” endpoint; API: POST /api.xro/2.0/Payments
• Create payment records upon external payment event.

3.6. FreshBooks
• Feature/Setting: Payments API; API: POST /accounting/account/{accountId}/payments/payments
• Push payment data from gateway.

3.7. Zoho Books
• Feature/Setting: “Payments Received” module API; API: POST /books/v3/payments
• Register inbound payment receipts via automated calls.

3.8. Wave Accounting
• Feature/Setting: Payments API with “transaction_created” webhook
• Trigger event-driven transfer to ledger.

3.9. Sage Accounting
• Feature/Setting: “Create Sales Transaction” API; POST /sales_invoices
• Use webhook from payment processor to post payment on invoice.

3.10. MYOB
• Feature/Setting: AccountRight API, POST /Sale/CustomerPayment
• Schedule calls following payment webhook.

3.11. Clover POS
• Feature/Setting: Payments API webhook
• Capture new sale events, sync with accounting ledger entry API.

3.12. Adyen
• Feature/Setting: Webhooks for “AUTHORISATION” and “CAPTURE”
• Directly transmit authorized payments to finance systems API.

3.13. Worldpay
• Feature/Setting: Notification webhook for “settlement event”
• Dispatch settlement records into invoice/payment module API.

3.14. Authorize.Net
• Feature/Setting: Webhooks for “net.authorize.payment.authcapture.created”
• Send webhook payload to accounting POST endpoint.

3.15. Mollie
• Feature/Setting: “payments.paid” webhook
• Initiate POST to accounting service upon status change.

3.16. Braintree
• Feature/Setting: “transaction_disbursed” webhook
• Automate data transmission to accounting interface.

3.17. SAP Business One
• Feature/Setting: Service Layer, POST /Payment
• Integrate via service-layer requests upon payment events.

3.18. Oracle NetSuite
• Feature/Setting: SuiteTalk API, payments web service
• Configure real-time payment integration with SuiteTalk.

3.19. Microsoft Dynamics 365 Business Central
• Feature/Setting: Financials API, v2.0 POST /customerPayments
• Push payments after webhook triggers.

3.20. KashFlow
• Feature/Setting: Payments API; POST /payments
• Instantly log payment upon external trigger.

3.21. GoCardless
• Feature/Setting: “payment_confirmed” webhook
• Synchronize collections with financial system endpoint after event.

3.22. Gusto
• Feature/Setting: API POST /v1/payments
• Trigger financial recording after payment processing event.

3.23. Bill.com
• Feature/Setting: API POST /v3/payments
• Automate bill clearing with inbound payment signals.

Benefits

4.1. Accelerated reconciliation between field payments and accounting.
4.2. Dramatically reduced clerical errors from manual entry.
4.3. Near-instant updates to cash flow and ledgers.
4.4. Centralized reporting for audits and compliance.
4.5. Real-time visibility into revenue, outstanding invoices, and balances.
4.6. Scalable setup supporting diverse payment workflows and regulatory requirements.