Integration with accounting systems for reconciliation

Purpose

1.1. Enable seamless integration between financial records, invoicing, and external accounting platforms for commercial photographers in advertising, ensuring accurate, real-time reconciliation of financial data.
1.2. Automate data transfer, invoice matching, payment status syncing, and error alerting, reducing manual effort and minimizing data discrepancies.
1.3. Centralize records for easier compliance, reporting, audit readiness, and cash flow visibility.

Trigger Conditions

2.1. New invoice issued in CRM, booking, or project management platform.
2.2. Payment received or marked as settled in the accounting software.
2.3. Discrepancy detected between expected and actual payment.
2.4. Scheduled batch reconciliation (e.g., daily, weekly).
2.5. Manual reconciliation request from financial manager.

Platform Variants

3.1. QuickBooks Online
• API/Feature: Create/Update Invoice Endpoint, Payments GET Endpoint
• Configuration: Connect app, authenticate, map invoice/payment fields

3.2. Xero
• API/Feature: Invoices and Payments API
• Configuration: OAuth2, use POST/PUT to sync invoices; GET to retrieve payments

3.3. FreshBooks
• API/Feature: Invoices, Payments, Clients endpoints
• Configuration: API key auth, map client+invoice IDs, configure triggers

3.4. Zoho Books
• API/Feature: Invoices, Contacts, Payment APIs
• Configuration: OAuth2, map contacts, sync via webhook

3.5. Sage Business Cloud
• API/Feature: SalesInvoices and Transactions endpoint
• Configuration: Authenticate, select auto-fetch frequency

3.6. Wave
• API/Feature: Invoices, Payments endpoints
• Configuration: API token, automatic sync on invoice changes

3.7. MYOB
• API/Feature: AccountRight Cloud Invoices and Payments APIs
• Configuration: OAuth2, configure callbacks for payment events

3.8. Netsuite
• API/Feature: SuiteTalk SOAP/REST for Transactions
• Configuration: Token-based auth; auto-match invoices/payments

3.9. SAP Business One
• API/Feature: Service Layer Invoice objects
• Configuration: Set OData triggers on posted invoices

3.10. Oracle NetSuite
• API/Feature: SuiteCloud REST, Invoice & Payment objects
• Configuration: Integration user, trigger on AR event

3.11. Bill.com
• API/Feature: Bills, Invoices API
• Configuration: API key setup; use callback on payment status update

3.12. KashFlow
• API/Feature: CustomerInvoices endpoint
• Configuration: API credentials; automated pull/push setup

3.13. FreeAgent
• API/Feature: Invoices and Bank Transactions APIs
• Configuration: OAuth2, map categories for reconciliation

3.14. Odoo
• API/Feature: Accounting > Account.move / Invoice REST
• Configuration: API keys, trigger on invoice validation

3.15. Microsoft Dynamics 365
• API/Feature: Finance Invoice & Receipts entities
• Configuration: Configure Logic Apps/manual triggers

3.16. Intacct (Sage Intacct)
• API/Feature: AR Invoice, PaymentEntry objects
• Configuration: Web services sender ID; schedule sync

3.17. QuickFile
• API/Feature: InvoiceCreate, InvoicePayment API
• Configuration: Authentication token; auto-trigger sync

3.18. Deltek
• API/Feature: Costpoint, Vision Invoice object
• Configuration: User mapping, invoice payment hooks

3.19. PayPal Invoicing
• API/Feature: Invoicing API
• Configuration: ClientID/Secret, import data from sent/paid invoices

3.20. Stripe Billing
• API/Feature: Invoice, PaymentIntent webhooks
• Configuration: Webhook secret, map event types

Benefits

4.1. Minimizes manual entry and human error in financial records.
4.2. Enables proactive identification of payment issues or missing funds.
4.3. Improves financial reporting speed and reliability.
4.4. Supports audit traceability and compliance mandates.
4.5. Reduces administrative overhead for photographers, allowing increased focus on creative work.
4.6. Ensures all payments and invoices are consistently up to date for accurate cash flow projection.