Payment method setup and reminders

Purpose

1.1. Streamline onboarding of new client payment methods to minimize delays and errors.
1.2. Automate payment reminders for due and upcoming invoices across multiple channels.
1.3. Reduce manual follow-up workload, ensuring timely payments and improved cash flow.
1.4. Centralize verification and updating of payment details for recurring commercial photography clients.
1.5. Support compliance (PCI DSS, GDPR) with secure digital onboarding and reminders.
1.6. Enable clients to update payment methods through secure, branded links.

Trigger Conditions

2.1. New client added to CRM or project management system.
2.2. Invoice issued or scheduled for future date.
2.3. Payment method update requested or detected as expired.
2.4. Payment not received X days prior to, or past, the due date.
2.5. Scheduled periodic review of active client payment methods.

Platform Variants

3.1. Stripe
• API: /v1/customers/create, /v1/payment_methods/attach, /v1/invoices/upcoming
• Configure webhooks for payment method and invoice events.

3.2. Square
• Endpoint: Customers API, Cards API
• Automation triggers on card-on-file setup and payment reminders.

3.3. PayPal
• REST API: /vault/credit-cards, /payments/payment
• Configure reminders based on transaction status and billing agreements.

3.4. QuickBooks Online
• Endpoint: Invoice API, Customer API
• Trigger automation on invoice creation and email reminders.

3.5. Xero
• Endpoint: Invoices POST, Contacts GET, Payment Services API
• Automatic email reminders for overdue invoices.

3.6. FreshBooks
• API: Invoice Send, Get Clients
• Automatic reminders when invoice is approaching due date.

3.7. HubSpot
• Object: Deals, Workflows
• Trigger payment setup requests via automated workflow email.

3.8. Zoho Books
• Endpoint: Invoices API, Contacts API
• Set up automated payment reminders and payment method update emails.

3.9. Salesforce
• Object: Opportunity, Flow Builder
• Payment reminders via custom automation and outbound integration.

3.10. Sage Intacct
• Endpoint: AR Invoice, Customer
• Scheduled reminders and payment requests on due trigger.

3.11. Mailgun
• Endpoint: /messages
• Use for customized email reminders and payment links.

3.12. Slack
• API: chat.postMessage
• Send internal reminders to finance or account teams for follow-ups.

3.13. Twilio SMS
• API: Messages create
• Configure SMS reminders for upcoming or overdue payments.

3.14. WhatsApp (via Twilio API)
• Endpoint: Messages create
• Send secure WhatsApp notifications for payment actions.

3.15. Calendly
• Webhook: Event Scheduled
• Trigger payment setup if session scheduled but not paid.

3.16. Google Calendar
• API: Events.list, Events.watch
• Trigger payment reminders linked to upcoming project dates.

3.17. Zapier
• Trigger: Schedule, Webhook
• Orchestrate cross-platform payment reminders and setup flows.

3.18. Pabbly Connect
• Trigger: Invoice Issued
• Automate sending reminders across email, SMS, and WhatsApp.

3.19. DocuSign
• API: Create Envelope
• Automate digital signing of payment authorization forms.

3.20. Dropbox Sign
• API: Signature Request Send
• Trigger payment method authorization collection for onboarding.

Benefits

4.1. Eliminates manual errors in payment onboarding and reminders.
4.2. Ensures higher payment compliance and fewer overdue invoices.
4.3. Frees staff from repetitive follow-up tasks.
4.4. Supports scalable, professional client experience.
4.5. Reduces risk of lost revenue due to expired or missing payment data.
4.6. Enhances data security and auditability for financial operations.