Tax-ready financial summary reports

Purpose

1.1. Automate the extraction, consolidation, and classification of revenue and expenses from multiple sources to generate accurate, tax-compliant financial summary reports for advertising photographers.
1.2. Ensure inclusion of all relevant tax-deductible line items specific to photography and advertising contracts.
1.3. Distribute finalized reports to accountants, tax advisors, or internal teams on a preset schedule or upon request.

Trigger Conditions

2.1. End-of-month or quarter closure of books in accounting software.
2.2. Receipt of final payment or invoice marked as paid.
2.3. Manual trigger via dashboard or mobile app button.
2.4. Tax season preparation date (e.g., annual cycle).
2.5. Upload of batch receipts or transaction exports into cloud storage folder.

Platform Variants

3.1. QuickBooks Online
• Feature/Setting: Reports API – Schedule automatic query for “Profit and Loss by Class” and “Expense details.”
3.2. Xero
• Feature/Setting: Reports endpoint – Configure “Account Transactions” and “Expense Claims” export jobs.
3.3. FreshBooks
• Feature/Setting: Accounting Reports API – Fetch itemized invoice and expense data, automate PDF generation.
3.4. Zoho Books
• Feature/Setting: Statement of Accounts API – Automate download of categorized transactions.
3.5. Sage Business Cloud
• Feature/Setting: Reports API – Retrieve “Income Statement” and “Purchases by Supplier/Type.”
3.6. Wave
• Feature/Setting: Transactions and Reports API – Export monthly financial summaries.
3.7. Square
• Feature/Setting: Transactions API – Loop over completed sales and fees for invoice reconciliation.
3.8. PayPal
• Feature/Setting: Transaction Detail API – Auto-extract and tag business income/expenses.
3.9. Stripe
• Feature/Setting: Balance and Payout API – Periodic extraction of gross receipts, fees, and net payouts.
3.10. Google Sheets
• Feature/Setting: Google Sheets API – Aggregate data from multiple platforms for custom reporting.
3.11. Microsoft Excel (via OneDrive)
• Feature/Setting: Graph API – Trigger Excel script on file update to summarize categorized financials.
3.12. Airtable
• Feature/Setting: Scripting block – Automate the compilation of itemized financial data per client/campaign.
3.13. Dropbox
• Feature/Setting: Webhooks – Detect new CSV or receipt uploads for ingest and parsing.
3.14. Docparser
• Feature/Setting: Automated parsing – Extract line-item data from scanned or emailed receipts/invoices.
3.15. Expensify
• Feature/Setting: Export API – Retrieve expense report summaries for integration into annual reports.
3.16. Hubdoc
• Feature/Setting: Data Extraction – Pull tagged receipts and sync with general ledger.
3.17. Receipt Bank (Dext)
• Feature/Setting: Export automation – Schedule batch export of photo receipts and summarized expense claims.
3.18. Google Drive
• Feature/Setting: Drive API – Monitor designated folders for upload, kick off parsing and aggregation.
3.19. Notion
• Feature/Setting: Database API – Consolidate categorized income/expense data for custom visual summaries.
3.20. Monday.com
• Feature/Setting: Board automation – Trigger report generation when project statuses reach “Paid” or “Complete.”

Benefits

4.1. Eliminates manual data entry and reduces risk of error in financial records.
4.2. Accelerates readiness for tax submissions, minimizing last-minute stress.
4.3. Enables timely insights for business planning and cost control.
4.4. Ensures industry-tailored reporting, capturing all relevant expense categories for photographers.
4.5. Supports compliance by faithfully retaining supporting documents alongside summary reports.