Automated reconciliation of payments to deals and accounts

Purpose

1. Automate the matching and reconciliation of payment transactions to specific aircraft deals and account ledgers.

2. Eliminate manual errors by automating the allocation of incoming/outgoing funds to deals in sales and brokerage.

3. Enable real-time financial visibility for deal status, commission tracking, and outstanding balances.

4. Standardize financial workflows across multiple branches or locations for corporate aircraft dealers.

5. Integrate with ERP, CRM, and financial platforms to ensure complete and accurate deal reporting.

Trigger Conditions

1. New transaction recorded in bank account or payment gateway.

2. Receipt/upload of bank statement or remittance advice.

3. Invoice paid or marked as settled in deal management system.

4. Receipt generated from accounts receivable.

5. Scheduled reconciliation interval (e.g., daily, weekly batch job).

Platform Variants

1. QuickBooks Online

• API: Webhooks for new transaction, Banking API for fetching payment data, Invoices API for deal mapping.
  
• Sample: Use /v3/company/{companyId}/query and /v3/company/{companyId}/invoice endpoints.
  

2. Xero

• API: GET /banktransactions, GET /invoices, PUT /reconciliations.
  
• Sample: Fetch payments via /banktransactions, apply to deals using /invoices and reconcile with /reconciliations.
  

3. Salesforce

• API: REST API – Opportunities, Payments, Accounts objects.
  
• Sample: Listen to Payment__c record creation, update Opportunity.Status accordingly.
  

4. Microsoft Dynamics 365

• API: Finance and Operations Data Entities – CustomerPayments, SalesOrders.
  
• Sample: Sync on new payment and use SalesOrder to match to correct aircraft deal.
  

5. SAP ERP

• API: S/4HANA Finance APIs – POST IncomingPayment, GET Invoice.
  
• Sample: Fetch payments with /A_IncomingPayment, reconcile against /A_Invoice.
  

6. Oracle NetSuite

• API: SuiteTalk – RecordRef, CustomerPayment, Transaction search.
  
• Sample: Use searchCustomerPayment and link to deal using RecordRef.
  

7. Stripe

• API: PaymentIntents, Charges, Payouts endpoints.
  
• Sample: webhook for payment_intent.succeeded, match to deal by metadata/deal ID.
  

8. PayPal

• API: GET /v2/payments/transactions, Invoicing API.
  
• Sample: Download payments, parse custom field for deal ID to reconcile.
  

9. HubSpot

• API: Deals, Payments integration, Custom Properties.
  
• Sample: Listen to new payments via webhooks, update associated Deal status.
  

10. Zoho Books

• API: GET /payments, GET /invoices.
  
• Sample: Map payments with /payments endpoint, reconcile using invoice_id.
  

11. Sage Intacct

• API: getAPIPayment, getAPInvoice, getARInvoice.
  
• Sample: Pull recent payments, lookup ARInvoice for matching.
  

12. FreshBooks

• API: GET /payments, PATCH /invoices.
  
• Sample: Fetch payment, update linked invoice as reconciled.
  

13. Google Sheets

• Feature: Automated data sync using API/Connector, match payment data to open deals.
  
• Sample: New row trigger, lookup deal reference, update reconciliation status.
  

14. Plaid

• API: /transactions/get, /accounts/balance/get.
  
• Sample: Retrieve latest bank transactions, apply pattern matching against deal DB.
  

15. Wise Business

• API: GET /v1/profiles/{profileId}/transactions, Match metadata for reconciliation.
  
• Sample: Use API to fetch new transactions, match using reference field.
  

16. AirTable

• Feature: Automations, Scripting to match payments table with deals table.
  
• Sample: On payment record, script cross-references deal ID column.
  

17. Monday.com

• Feature: Automations and API linking payment updates to deals board.
  
• Sample: Item updated in payments board, automatically updates deal status in deals board.
  

18. Odoo

• API: account.payment, sale.order endpoints.
  
• Sample: On new payment, reconcile with sale.order using order_reference field.
  

19. Acumatica

• API: ARPayment, SOOrder endpoints.
  
• Sample: New ARPayment triggers status change on linked sales order.
  

20. Pipedrive

• API: GET /deals, POST /dealPayments, Custom fields mapping.
  
• Sample: Payment logged to deal with custom field for reconciliation; update deal stage.
  

Benefits

1. Reduces manual financial reconciliation workload for corporate aviation sales.

2. Improves accuracy and auditability in mapping payments to deals.

3. Enables real-time financial reporting and commission calculation.

4. Lowers risk of missed revenue recognition or outstanding balances.

5. Scales seamlessly with multi-branch operations and diverse bank/payment platforms.