Receipt distribution after payment

Purpose

1.1. Automate the process of sending official payment receipts to members or clients after payment confirmation within an aeroclub setting.
1.2. Ensure immediate, accurate, and tamper-proof documentation of transactions related to recreational flying activities, reducing manual finance team workload and maintaining a compliant financial record.
1.3. Integrate receipt delivery with multiple communication channels, accommodate payment method diversity, and enhance member satisfaction through timely confirmations.

Trigger Conditions

2.1. Payment successfully processed through any POS, online gateway, or manual entry.
2.2. Status update in the primary financial/ERP or club management system verifying payment completion.
2.3. Member profile includes valid communication details (email, phone, or app ID).

Platform Variants

3.1. Stripe
• Feature/Setting: "Payment Intent Succeeded" webhook to trigger receipt email using API endpoint `/v1/receipts`.

3.2. PayPal
• Feature/Setting: "Payment Completed" IPN webhook, configure REST API to send receipt using `/v2/invoicing/receipts`.

3.3. Square
• Feature/Setting: Transaction "PAID" event triggers `InvoicesApi.send_invoice()` function.

3.4. QuickBooks Online
• Feature/Setting: Automate receipt emailing from "Invoice Paid" event using the `SendEmail` API.

3.5. Xero
• Feature/Setting: Use "Payments.new" event to trigger invoice receipt dispatch with `EmailInvoice` API.

3.6. FreshBooks
• Feature/Setting: On payment entry, call `sendReceipt()` endpoint for automated receipt emails.

3.7. Zoho Books
• Feature/Setting: Setup custom workflow on "Customer Payment Created" to trigger `sendReceipt` API.

3.8. Authorize.net
• Feature/Setting: Relay Response/Transaction Reporting API, invoke email receipt via `transactionReceipt` function.

3.9. Mollie
• Feature/Setting: "payment.paid" webhook delivers POST to configured URL for receipt PDF generation via `/v2/payments/receipt`.

3.10. Twilio SMS
• Feature/Setting: "Payment received" triggers SMS with dynamic templated receipt using `messages.create()` API.

3.11. SendGrid
• Feature/Setting: Use transactional templates with `mail/send` endpoint for email receipts post-payment.

3.12. Mailgun
• Feature/Setting: "Payment status updated" triggers API call to `messages` endpoint for personalized receipts.

3.13. Outlook Graph API
• Feature/Setting: Automated message on payment event, configure `sendMail` action for receipts.

3.14. Gmail API
• Feature/Setting: Configure receipts as HTML multipart mails via `users.messages.send` endpoint post-payment.

3.15. SAP B1 (Business One)
• Feature/Setting: Use Service Layer event for "Receipt Posted" to automate PDF receipt emails.

3.16. Oracle NetSuite
• Feature/Setting: SuiteScript scheduled workflow on payment confirmation to trigger `nlapiSendEmail`.

3.17. HubSpot
• Feature/Setting: Payments integration triggers workflow to email receipt with `Single Send` API.

3.18. Salesforce
• Feature/Setting: Payment completion triggers Process Builder flow to send receipt via `Messaging` API.

3.19. Monday.com
• Feature/Setting: Payments board automation, webhook triggers receipt delivery via `email` column action.

3.20. Google Drive API
• Feature/Setting: Store generated PDF receipts in a folder using `files.create`, auto-share with payer’s email.

3.21. Slack API
• Feature/Setting: Payment event posts receipt summary using `chat.postMessage` with file attachment to user channel.

3.22. DocuSign
• Feature/Setting: Receipt as a signed document sent to client via `Envelopes:createAndSendEnvelope`.

Benefits

4.1. Removes manual bottlenecks and risk of human error in sending receipts.
4.2. Rapid, real-time delivery of financial documentation improves member trust.
4.3. Supports regulatory compliance and audit-readiness with automated logs.
4.4. Multichannel delivery (SMS, email, cloud storage) covers member preferences.
4.5. Easily scalable for seasonal spikes or membership growth.