Financial & Payment AutomationPurpose
1.2. Provide timely identification of discrepancies, missing payments, or unmatched transactions.
1.3. Maintain up-to-date financial ledgers and reduce manual reconciliation effort.
1.4. Enhance accuracy of member billing, supplier payments, and operational funds management.
1.5. Generate comprehensive audit trails for compliance and reporting.
Trigger Conditions
2.2. Invoice or billing event occurs in the club’s financial or member management system.
2.3. Scheduled batch processing (e.g., daily at 2:00 AM).
2.4. Manual reconciliation request by finance staff.
2.5. Webhook alert from financial institution reporting updates.
Platform Variants
- Feature: Invoice API and Transaction Feeds
- Setting: Connect to "Receive Payment" trigger and "Get Invoice" endpoint to compare amounts and dates.
3.2. Xero
- Feature: Bank Reconciliation API
- Setting: Configure using the "GET BankTransactions" and "PUT Reconciliation" endpoints.
3.3. Oracle NetSuite
- Feature: SuiteTalk Cash Sale and Invoice Records
- Setting: Use "searchTransactions" and "addPayment" API methods for reconciliation logic.
3.4. Stripe
- Feature: Events & Balance Transactions API
- Setting: Utilize the "payment_intent.succeeded" webhook and "GET /v1/balance_transactions".
3.5. PayPal
- Feature: Transaction Search API
- Setting: Schedule queries to "GET /v1/reporting/transactions" and match with issued invoice IDs.
3.6. Zoho Books
- Feature: Bank Feeds, Invoice APIs
- Setting: Compose workflows using "BankTransactions" and "Invoices".
3.7. Sage Business Cloud
- Feature: API for Bank Transactions and Sales
- Setting: "GET sales_invoices" and "GET bank_transactions" for matching entries.
3.8. FreshBooks
- Feature: Payments and Invoices API
- Setting: Activate "Payments.list" and "Invoices.list" for reconciliation runs.
3.9. SAP Business One
- Feature: Service Layer API for Journals, Payments
- Setting: Call "JournalEntries" and "IncomingPayments" endpoints for matching logic.
3.10. Microsoft Dynamics 365
- Feature: Data Integrator, Payment Journals
- Setting: Leverage "PaymentJournal" and "CustomerInvoice" entities via OData.
3.11. Intuit Bank Feeds API
- Feature: Bank Transaction Feed
- Setting: Automatic polling on "Bank Transactions" endpoint.
3.12. Square
- Feature: List Payments Endpoint
- Setting: Use "GET /v2/payments" and relate to issued invoices.
3.13. Wise (formerly TransferWise)
- Feature: Webhooks for incoming funds
- Setting: Configure "balance.credit" webhook, then poll "GET /v1/transactions".
3.14. Plaid
- Feature: Transaction Sync
- Setting: "transactions/get" endpoint for real-time feed.
3.15. Revolut Business
- Feature: Transaction API
- Setting: "GET /1.0/transaction" for extracting recent transactions.
3.16. Mollie
- Feature: Payments API
- Setting: "List payments" endpoint combined with customer reference checks.
3.17. Adyen
- Feature: Payments and Settlements API
- Setting: Use "GET /settlements" and parse for payment mapping.
3.18. Chargebee
- Feature: Webhooks and Payments Resource
- Setting: Enable payment_success event and query "Payments" resource.
3.19. Braintree
- Feature: Disbursement and Transaction APIs
- Setting: Use "Webhook Notification" and "Transaction Search".
3.20. KashFlow
- Feature: Banking and Payments
- Setting: "BankTransactions" and "Invoices" for mapping received payments.
Benefits
4.2. Enables daily settlement and up-to-date billing views.
4.3. Frees up finance staff for higher-value tasks.
4.4. Provides real-time discrepancy detection for swift remediation.
4.5. Scales seamlessly with increased transaction volumes.
4.6. Strengthens audit readiness with immutable reconciliation logs.