End-of-day reconciliation automation

Purpose

1.1. Automate the end-of-day reconciliation process for dance hall venues by retrieving, consolidating, and verifying all payment transactions, cash register data, POS receipts, and booking system entries to ensure financial records match actual revenue, flagging discrepancies for management review, and providing an automated reconciliation report for compliance, accounting, and auditing needs.
1.2. Automation eliminates manual entry, automates error detection, reduces fraud, and ensures reliable and timely closure of daily financial activities.

Trigger Conditions

2.1. Scheduled daily trigger at venue closing time or upon manual initiation by authorized personnel.
2.2. Trigger from a POS system “close batch” event or accounting system end-of-day signal.
2.3. API/webhook call from booking or ticketing platforms as nightly batches are finalized.

Platform Variants

3.1. Square POS
• Feature/Setting: Automation trigger using Square API’s “Batch Close” webhook; fetch transaction data for reconciliation.

3.2. Stripe
• Feature/Setting: Utilize Stripe’s “Balance Reconciliation” API endpoint; automatically pull payment and refund data at close.

3.3. PayPal
• Feature/Setting: “Transaction Search API” with date filter for daily reconciliation automation.

3.4. QuickBooks Online
• Feature/Setting: “Reports API” to fetch daily sales, refunds, and payments, automating entries into reconciliation workflow.

3.5. Xero
• Feature/Setting: Schedule request on “BankStatements” and “Transactions” endpoints for automated comparison.

3.6. Toast POS
• Feature/Setting: Automate data retrieval via “Daily Sales Summary API” at venue’s end-of-day.

3.7. Revel Systems
• Feature/Setting: Automatedly export “End-of-Day” reports using Revel Export API.

3.8. Vend (now Lightspeed Retail)
• Feature/Setting: Automate pulling register closure data using “Get Register Closures” API endpoint.

3.9. Zoho Books
• Feature/Setting: “Bank Reconciliation API” for automated matching of entries against banking and POS records.

3.10. FreshBooks
• Feature/Setting: Scheduled automation to request “Payments” and “Invoices” API data for reconciliation.

3.11. Sage Business Cloud
• Feature/Setting: Automator scheduled runs on “bank activity feed” and “sales receipts” API nodes for daily closure.

3.12. Netsuite
• Feature/Setting: Automated script triggering “General Ledger” reconciliation using SuiteTalk Web Services.

3.13. Clover POS
• Feature/Setting: Automate pulling “Order” and “Payments” data using Clover REST API at set times.

3.14. Shopify POS
• Feature/Setting: Access “Orders API” and “Payouts API” via automator for nightly reconciliation batches.

3.15. Worldpay
• Feature/Setting: Automate retrieval of daily batch settlement reports through Worldpay’s Reconciliation API.

3.16. Adyen
• Feature/Setting: Scheduled automation runs “Balance Platform API” for reports matching payouts to POS data.

3.17. Braintree
• Feature/Setting: “Transaction Search API” with date filters for automating daily activity collection.

3.18. Bookeo
• Feature/Setting: Automate fetching end-of-day bookings and payments via Bookeo’s “Daily Transactions API”.

3.19. Google Sheets
• Feature/Setting: Automator scheduled script reads structured payment/booking data for manual fallback audits.

3.20. Slack
• Feature/Setting: Automated notification to accounting channel upon completion of reconciliation, using “chat.postMessage” API.

3.21. Microsoft Outlook
• Feature/Setting: Automate sending detailed end-of-day reconciliation reports via SMTP integration.

3.22. Splunk
• Feature/Setting: Scheduled task ingests and analyzes transaction logs for anomaly detection using Splunk REST API.

3.23. Datadog
• Feature/Setting: Automate reconciliation event monitoring and alerts setup using Datadog API.

3.24. SFTP/FTP Servers
• Feature/Setting: Automate pulling nightly sales and payment dumps for reconciliation via SFTP integration.

3.25. Oracle Fusion Cloud
• Feature/Setting: Automate reconciliation using “Receivables Reconciliation Report API”.

Benefits

4.1. Automates error-prone manual reconciliation for dance hall financial records.
4.2. Enables near-real-time anomaly detection and automated discrepancy flagging.
4.3. Accelerates closing processes, reporting, and downstream accounting automations.
4.4. Reduces staff workload in financial and payment processing.
4.5. Creates an audit trail with automated report delivery to stakeholders.