Integration of transactions with accounting software

Purpose

1.1. Seamlessly synchronize rental transaction data from booking platforms, point-of-sale solutions, or operational databases into dedicated accounting software.
1.2. Automate ledger entries for revenue, expenses, taxes, and payment reconciliation, ensuring real-time financial accuracy.
1.3. Enforce compliance by systematically updating financial records as per aviation industry accounting standards.
1.4. Eliminate manual intervention, reduce errors, and support robust financial and performance monitoring for aircraft rental services.

Trigger Conditions

2.1. New transaction confirmed on booking or POS system.
2.2. Status change in rental lifecycle (e.g., agreement signed, aircraft returned).
2.3. Payment received or processed through online gateway.
2.4. Refunds, adjustments, or cancellations logged in the operational system.
2.5. Periodic batch synchronization (e.g., nightly settlement).

Platform Variants

3.1. QuickBooks Online
• API: Create/Update Invoice; feature — auto-populate invoice fields when transaction finalized.
3.2. Xero
• Function: New sales invoice endpoint; setting — map aircraft rental codes to revenue accounts.
3.3. Sage Business Cloud
• API: create_sales_invoice; set contact and item lines for each rental.
3.4. FreshBooks
• API: Create Payment; link each deposit or final payment with matching invoice.
3.5. Wave
• Feature: Transaction Import API; pull rental transactions for categorization.
3.6. Zoho Books
• API: SalesInvoice and Payments; auto-assign contact, rental item, taxes.
3.7. MYOB
• Feature: AccountRight API / POSTJournalTransaction; trigger on completed bookings.
3.8. Netsuite
• API: Record.add or SalesOrder REST endpoint; automate journal entries per rental session.
3.9. Microsoft Dynamics 365
• API: SalesOrder and Payments entity; automate order and receipt synchronization.
3.10. SAP Business One
• Service: DI API, AddInvoice method; configured for rental service SKUs.
3.11. Oracle NetSuite
• API: /record/v1/invoice; define automation for new aircraft rentals as invoice records.
3.12. KashFlow
• REST API: /transactions; match rental totals to correct nominal codes.
3.13. Intuit QuickBooks Desktop
• SDK: QBFC AddReceivePayment; background import from rental system.
3.14. FreeAgent
• API: Invoice and BankTransaction; map rental payments to invoice status.
3.15. Odoo Accounting
• API: POST/account.move; generate invoice and payment for each transaction.
3.16. Wave Financial
• API: POST /v1/transactions; automate multi-line entries for rental and add-ons.
3.17. Kashoo
• Endpoint: POST /invoices; send aircraft rental detail for each closed deal.
3.18. AccountEdge
• Feature: Data Import/Export; scheduled CSV import from transaction feed.
3.19. Square
• Integration: Payments API events; trigger invoice creation in accounting system.
3.20. Stripe
• Webhook: Payment_intent.succeeded; forward transaction to accounting entry API.

Benefits

4.1. Real-time, accurate reflection of aircraft rental financials in accounting systems.
4.2. Elimination of manual data entry, reducing human error and operational delays.
4.3. Regulatory compliance through timely, correct reporting of bookings, refunds, and taxes.
4.4. Streamlined reconciliation and audit trails to satisfy industry and financial governance.
4.5. Enhanced decision-making based on up-to-date performance and earnings analytics.