Payment reconciliation automation

Purpose

1.1. Automate end-to-end matching of aircraft rental payments received in bank, payment gateways, and accounting systems with issued invoices for faster, accurate financial oversight.
1.2. Identify discrepancies instantly between expected and actual payments, generating alerts for underpayments, overpayments, and late payments.
1.3. Sync all reconciled transactions and exceptions into financial reporting dashboards and audit logs.
1.4. Eliminate manual workload, reduce financial errors, ensure compliance and expedite closure of the accounting period in professional aircraft rental operations.

Trigger Conditions

2.1. New incoming payment entry in banking or payment platform.
2.2. New invoice generated in accounting or ERP system.
2.3. Scheduled time interval (e.g., nightly batch).
2.4. Manual trigger upon batch file upload for offline payments.

Platform Variants

3.1. QuickBooks Online
• API: “List and Retrieve Payments” & “List Invoices;” sample: set webhook for new payment.
3.2. Xero
• API: “getPayments,” “getInvoices;” sample: configure polling for paid invoice status update.
3.3. Stripe
• API: “List Charges,” "Retrieve PaymentIntent"; sample: webhook on payment success event.
3.4. PayPal
• API: “List Transactions;” sample: set up IPN or REST webhook for incoming transaction.
3.5. Sage Intacct
• Function: “ARPayment” & “ARInvoice;” sample: periodic fetch of payment-invoice pairing.
3.6. Oracle NetSuite
• SuiteTalk SOAP API: “getTransactions;” sample: search for unreconciled payments.
3.7. SAP ERP
• Function: “GetOpenItems,” “PostReconciliation;” sample: batch job trigger on payment post.
3.8. Microsoft Dynamics 365
• API: “ReceivePayment,” “SalesInvoice;” sample: flow triggered on payment posted.
3.9. FreshBooks
• API: “Payments,” “Invoices;” sample: periodically retrieve new payments.
3.10. Zoho Books
• API: “Payments,” “Invoices;” sample: webhook for new payment created.
3.11. Plaid
• Function: “Transactions get;” sample: daily retrieve bank credits by description.
3.12. Wise (ex TransferWise)
• API: “Get Statement;” sample: track incoming transfers labeled by customer ref.
3.13. Revolut Business
• API: “Get Transactions;” sample: webhook for incoming payments.
3.14. Braintree
• API: “Transaction Search;” sample: webhook for successful settled payment.
3.15. Square
• API: “List Payments;” sample: trigger flow on new sale completed.
3.16. Open Banking UK
• API: “Get Transactions;” sample: poll transactions per account for matches.
3.17. Airbank
• API: “Bank Transactions List;” sample: webhook each new incoming bank transaction.
3.18. Excel Online / Microsoft 365
• Function: “Row Added;” sample: trigger on addition to payments spreadsheet.
3.19. Google Sheets
• Function: “On Change Trigger;” sample: detect row added in reconciliation worksheet.
3.20. Salesforce
• API: “Opportunity/Invoice Updates;” sample: flow on invoice mark as paid.
3.21. Oracle Fusion Cloud
• API: “Payments,” “Invoices;” sample: schedule reconciliation job.
3.22. Netsuite Bank Feeds
• API: “GetBankStatementLines;” sample: trigger on new bank line import.
3.23. Mollie
• API: “List Payments;” sample: webhook for every paid-in transaction.
3.24. Adyen
• API: “Payment details webhooks;” sample: new payout event triggers reconciliation.

Benefits

4.1. Eliminate human error and speed up payment matching for aviation rental financial ops.
4.2. 24/7 monitoring and alerts enable proactive response to payment issues.
4.3. Reduce staff time spent on reconciliation, freeing resources for higher value activities.
4.4. Real-time synced financials and compliance-ready audit trails.
4.5. Scalability to handle peak payment volumes with no loss in accuracy or speed.