Financial ProcessesPurpose
1.2. Automates data aggregation, report generation, and multi-channel delivery, reducing manual intervention and risk of human error.
1.3. Facilitates regulatory reporting, grant drawdowns, and performance analytics for funding agencies and auditors.
1.4. Supports forecasting and actionable insights for resource allocation, cohort profitability, and apprenticeship scheme cost-efficiency.
Trigger Conditions
2.2. Financial period close event (month/quarter/year-end closure in ERP).
2.3. Upon successful reconciliation completion in accounting system.
2.4. On upload or update of statutory documents in DMS or cloud drive (receipt of invoices, grant confirmations).
Platform Variants
• Feature/Setting: Recurrence trigger, Excel/SharePoint connector, “Create file” action.
• Sample: Recurrence → Get financials from SharePoint → Generate PDF → Send to stakeholders via email.
3.2. Google Apps Script
• Feature/Setting: Time-driven trigger, Sheets API (“getValues”, “generateReport”), MailApp.sendEmail().
• Sample: Scheduled script extracts finance cells, generates attachment, sends to management group.
3.3. Zapier
• Feature/Setting: Schedule trigger, Xero/QuickBooks/Sheet integration, GDrive/Email/Slack action.
• Sample: Weekly: pull income statement → save PDF to Drive → notify Slack.
3.4. Make (Integromat)
• Feature/Setting: Scheduler, Finance module, Email/Teams/Webhook modules.
• Sample: Nightly: read ERP data → create Excel report → post Teams message.
3.5. Xero
• API: /reports/ProfitAndLoss, /reports/BalanceSheet
• Sample: API call extracts report JSON, used in downstream notification.
3.6. QuickBooks Online
• API: Reports API (“ProfitAndLoss”, “TrialBalance”), Webhooks.
• Sample: API pulls latest report; webhook pushes PDF to DMS.
3.7. Oracle NetSuite
• SuiteScript scheduled script, SuiteAnalytics API, Email plugin.
• Sample: Script pulls summary, emails CFO.
3.8. SAP Business One
• Service Layer API, Crystal Reports, Mailer function.
• Sample: Automated export, SMTP send to management.
3.9. FreshBooks
• API: /reports/profitloss, Custom report export endpoint.
• Sample: API scheduled pull, attached to email scheduler.
3.10. Sage Intacct
• API: get_report, scheduled event triggers, PDF export.
• Sample: Scheduled API call, downloads and uploads to DMS.
3.11. Monday.com
• Automation: Scheduled action, “Download board as Excel”, Email automation.
• Sample: Board tracks budgets, sent monthly.
3.12. Smartsheet
• Workflow: Recurrence trigger, Report Builder, Email delivery.
• Sample: Finance sheet aggregates, emailed quarterly.
3.13. Airtable
• Automation: Scheduled script, Table API, SendGrid integration.
• Sample: Pulls reporting table, emails summary.
3.14. Salesforce
• Flow: Schedule-triggered flow, Reports & Dashboards API, Email Alerts.
• Sample: Weekly financials snapshot sent to directors.
3.15. Google Sheets
• Apps Script timer, IMPORTRANGE/QUERY, PDF export, Gmail API.
• Sample: Dynamic report pulls, automated send.
3.16. Notion
• API: Scheduled extraction, Notion API, Email module (e.g., via Mailgun).
• Sample: Page summary emailed to management group.
3.17. Asana
• Automation: Scheduled report via CSV export, Email integration (e.g., Outlook 365).
• Sample: Tasks with cost tags, exported and sent.
3.18. Dropbox
• File monitoring: API trigger on file creation, Email/Slack notification.
• Sample: Upload invokes report delivery.
3.19. Box
• API: New file event, Notification module.
• Sample: Management notified of new financial reports.
3.20. Slack
• API: Scheduled bot/postMessage with report attachments from cloud services.
• Sample: Daily message uploads latest PDF to management channel.
Benefits
4.2. Minimizes manual report preparation and reduces operational errors.
4.3. Streamlines compliance with grant/funding requirements, improving audit readiness.
4.4. Frees finance teams’ capacity for analysis and decision support, not rote data work.
4.5. Improves responsiveness to regulatory changes and internal tracking needs.