Integration of procurement requests and supplier management

Purpose

1.1. Centralize and streamline procurement request submission, approval, supplier onboarding, price comparison, and order tracking within the commercial airline’s corporate finance system.
1.2. Reduce manual handoffs using integrations between procurement portals, supplier databases, contract management, and financial approval systems.
1.3. Ensure audit traceability, minimize procurement cycle time, automate regulatory compliance checks, and enable real-time supplier performance monitoring.
1.4. Facilitate automated updates, reminders, and escalations across purchasing lifecycle (from requisition to payment) for aviation-grade compliance.

Trigger Conditions

2.1. New procurement request created by authorized corporate staff.
2.2. Receipt of electronic price quote from any approved supplier or eTender platform.
2.3. Purchase order status change (e.g., approval, rejection, fulfillment) in ERP or financial system.
2.4. Supplier onboarding form submission via vendor portal.
2.5. Near-expiry alert on current supplier contracts.
2.6. Discrepancy detected between invoice and purchased order values.

Platform Variants

3.1. SAP Ariba
• API: Procurement Requests (POST/GET/PUT), Supplier Lifecycle & Performance Management API.
• Sample: Set up workflow on procurementRequestCreated event to trigger automated approvals.
3.2. Coupa
• Function: Pre-approval chain, Supplier Information API.
• Sample: Invoke supplierInvitation.create and procurementRequest.updateStatus endpoints.
3.3. Oracle Fusion Procurement
• API: Self Service Procurement REST API, Supplier Qualification API.
• Sample: Configure smart triggers for purchase requisitionPOST and supplierQualificationPUT.
3.4. Workday Procurement
• Feature: Journal Line Event Web Service, Supplier Contract Web Service.
• Sample: Configure OnSubmitted event for Purchase Requisition.
3.5. Ivalua
• API: Procurement Requisition API, Supplier Master Data API.
• Sample: Use POST /api/requisitions and GET /api/suppliers/status integration points.
3.6. Jaggaer
• Function: Source-to-Pay Workflow Services, Supplier Data Feed API.
• Sample: Use S2P event triggers to update supplier records upon approval.
3.7. Microsoft Dynamics 365 Finance & Supply Chain
• API: Procurement Purchase Orders (OData), Vendor management endpoints.
• Sample: Supplier onboarding via dynamicsAPI/vendor POST.
3.8. SAP S/4HANA
• Function: RFQ Integration API, Supplier Data Synchronization.
• Sample: Use PurchaseRequisitionCreated event notification.
3.9. Zoho Creator
• Feature: Automated Workflow (Deluge scripts), REST API for integration.
• Sample: Script GET/POST suppliers to external CRM.
3.10. NetSuite Procurement
• API: Procure-to-Pay SuiteTalk API, Vendor REST API.
• Sample: Trigger on createPurchaseOrder and approveSupplier actions.
3.11. Procore
• Function: Bulk Import Suppliers, Purchase Order API.
• Sample: Integrate with POST /purchase-orders/ for order creation.
3.12. Informatica Cloud
• Feature: Process Automation, Supplier Data Synchronization via connectors.
• Sample: Real-time mapping between supplier master data and ERP.
3.13. MuleSoft
• API: Procurement Connector, SAP/Oracle Adapters.
• Sample: Configure flows for approveRequisition operation.
3.14. ServiceNow Procurement Operations Management
• Feature: Flow Designer Trigger on New Procurement Request, Vendor Catalog API.
• Sample: Automate task creation for procurement approval.
3.15. Salesforce (with Procurement Cloud)
• Function: Apex triggers on Purchase Order, Supplier onboarding REST APIs.
• Sample: Trigger approval flow on purchaseRequest object creation.
3.16. Airbase
• API: Bill Pay API, Vendor Management API.
• Sample: Auto-create vendors, match invoices to POs via webhook trigger.
3.17. BambooHR
• Feature: Custom Workflows, Vendor Record Update via Webhooks.
• Sample: Update supplier data when hiring-driven purchasing is approved.
3.18. Pipefy
• API: Procurement Process Automation, Supplier Database API.
• Sample: Initiate approval pipeline for new procurement card requests.
3.19. QuickBooks Online
• API: Purchase Order API, Vendor Management.
• Sample: Sync approved procurement requests with createPurchaseOrder.
3.20. Kissflow Procurement
• Feature: Automated Procurement Workflow API, Supplier Approval setting.
• Sample: Trigger workflow on submission of new supplier registration form.
3.21. Basware
• API: Purchase-to-Pay Automation endpoints.
• Sample: Map procurement request objects between Basware and ERP.
3.22. DocuSign
• API: eSignature Webhook Notification, Contract Expiry Reminders.
• Sample: Trigger alert for contract nearing expiry for supplier.

Benefits

4.1. Standardizes and accelerates procurement-to-pay cycles for airlines.
4.2. Reduces manual errors, missed approvals, and supplier onboarding delays.
4.3. Provides real-time, auditable procurement and supplier records.
4.4. Enables granular compliance with aviation procurement policies.
4.5. Enhances financial reporting accuracy and supplier relationship oversight.