Revenue tracking and monthly performance summaries

Purpose

1. Automate daily, weekly, and monthly revenue data collection from sales, POS systems, and online bookings.

2. Aggregate, categorize, and validate revenue streams by ticket type, concessions, arcade, party bookings, and retail sales.

3. Generate comprehensive performance summaries, highlighting trends, anomalies, location-specific figures, and key metrics.

4. Distribute visualized summary reports to managers and stakeholders via secure email, dashboards, or cloud storage.

5. Ensure compliance, maintain audit trails, and provide integration with accounting packages for streamlined reconciliation.

Trigger Conditions

1. End-of-day batch run on POS or booking system closure.

2. Scheduled time-based triggers (e.g., 11:59 PM daily, end of each month).

3. Manual trigger from finance/admin portal for ad-hoc summaries.

4. Receipt of sales data file or batch export to connected folder/storage.

5. Detection of new transactions in sales ledger via API/webhook.

Platform Variants

1. Square

• Feature: Transactions API — configure automation to fetch all completed sales daily.
  

2. Shopify

• Feature: Orders API — set filter for successful, paid transactions for report input.
  

3. QuickBooks Online

• Feature: Reports API — pull revenue and account balances for period.
  

4. Xero

• Feature: Accounting API (Invoices/Receipts) — scheduled data pull for period summaries.
  

5. Lightspeed Retail

• Feature: Sales API — automate daily extraction of revenue by department.
  

6. Vend POS

• Feature: Sales endpoint — auto-fetch sales/returns for custom summary logic.
  

7. Toast POS

• Feature: Report API — retrieve daily revenue, categorize by menu or station.
  

8. Clover

• Feature: Payments API — filter revenue by payment type and terminal.
  

9. Stripe

• Feature: Balance Transactions endpoint — auto-extract all payouts and fees.
  

10. PayPal

• Feature: Transaction Search API — fetch activity in defined time frames.
  

11. Zoho Books

• Feature: Reports API — extract custom sales reports by period.
  

12. Sage Intacct

• Feature: Financial Reports API — automate monthly revenue and performance data pull.
  

13. FreshBooks

• Feature: Accounting API — fetch all invoice revenue by tag or time range.
  

14. Microsoft Power BI

• Feature: Dataflow API — auto-import and update revenue dashboards with new figures.
  

15. Google Data Studio

• Feature: Scheduled Connector Refresh — map fields for POS to dashboard linkage.
  

16. Tableau Online

• Feature: REST API — configure automated dataset import for revenue metrics.
  

17. Smartsheet

• Feature: API — schedule summary data update/rollup in financial tracking sheets.
  

18. Airtable

• Feature: Automation Script/Blocks — fetch POS data and trigger monthly summary automation.
  

19. Google Sheets

• Feature: Apps Script — auto-fetch sales via add-on/API, initiate monthly reporting.
  

20. Microsoft Excel (Online)

• Feature: Power Query — schedule refresh to ingest and summarize revenue datasets.
  

21. Dropbox

• Feature: API/Webhook — trigger automation on new sales data uploads for report generation.
  

22. AWS S3

• Feature: Event Notifications — auto-start pipeline when data files are created/updated.
  

23. SAP Business One

• Feature: Service Layer API — configured for extracting accounting/revenue data for reporting.
  

Benefits

1. Eliminates manual data collection and reduces human error in monthly reporting.

2. Accelerates stakeholder insight through timely, automatic distribution of financial summaries.

3. Increases accuracy by cross-verifying data from multiple sources and payment methods.

4. Enhances compliance and traceability with automated audit logs.

5. Frees up accounting staff for higher-value tasks by streamlining repetitive workflows.