End-of-day sales reconciliation and deposit tracking

Purpose

1.1. Automate reconciliation of daily sales across POS, banks, and accounting systems for Angler fish restaurant.
1.2. Aggregate totals from registers, credit cards, and digital payments; match against expected bank deposits.
1.3. Generate discrepancy alerts, auto-update ledgers, and store backup records securely.
1.4. Streamline end-of-day reporting for management and regulatory compliance.

Trigger Conditions

2.1. Point-of-sale (POS) batch close event at restaurant end-of-day.
2.2. New deposit record detected in connected bank feed after business close.
2.3. API webhook or scheduler (e.g., 2:30 AM next calendar day).

Platform variants

3.1. Square POS
• Feature/Setting: Use “Sales Report API” to fetch day’s transactions. Sample: Configure OAuth for “ListPayments”.

3.2. Toast POS
• Feature/Setting: Enable “Daily Sales Summary” export to cloud; trigger via “close batch” event config.

3.3. Lightspeed Restaurant
• Feature/Setting: Setup “End of Day Report” via “GET /reports/endofday” API.

3.4. Revel Systems
• Feature/Setting: Utilize “Reconciliation API” with automatic batch trigger on shift-end.

3.5. Clover
• Feature/Setting: Schedule “Orders API” daily data dump; configure with API Key schedule runner.

3.6. QuickBooks Online
• Feature/Setting: Connect “Bank Feeds API” for real-time deposit ingestion, reconcile with “Sales Receipts API”.

3.7. Xero
• Feature/Setting: Use “Bank Transactions Endpoint” for deposits and “Invoices Endpoint” for sales totals.

3.8. Stripe
• Feature/Setting: Enable “Balance Transactions API” for automated deposits match; fetch with date filter.

3.9. PayPal
• Feature/Setting: Configure “List Transaction API” and enable webhook for received deposits.

3.10. Plaid
• Feature/Setting: Connect to “Transactions” product, poll bank feeds and trigger on new deposits.

3.11. Zapier
• Feature/Setting: Scheduled “Zap” pulls daily sales from POS, triggers deposit check via banking app.

3.12. Google Sheets
• Feature/Setting: Setup “Apps Script” to auto-import CSV sales detail from POS nightly.

3.13. Microsoft Excel Online
• Feature/Setting: Use “Office Scripts” to auto-merge downloaded bank and sales data; schedule daily.

3.14. Slack
• Feature/Setting: Send “alert” to finance channel using “Incoming Webhooks” on reconciliation errors.

3.15. Monday.com
• Feature/Setting: Create custom board; use “API v2” to update row/record status after reconciliation.

3.16. Trello
• Feature/Setting: Auto-create a checklist card per day using “Create Card” API with reconciliation steps.

3.17. Sage Intacct
• Feature/Setting: Schedule “GL Batch API” jobs to record reconciled sales and deposits.

3.18. NetSuite
• Feature/Setting: Use “REST API” integrations for auto-importing reconciled daily financials.

3.19. AWS S3
• Feature/Setting: Store daily reconciliation CSVs using “PutObject” method, access logging enabled.

3.20. Dropbox
• Feature/Setting: Auto-upload validated reports using “/files/upload” endpoint with date-stamped folders.

3.21. DocuSign
• Feature/Setting: Auto-send reconciliation summary to management for e-sign acknowledgment, use “Envelopes: create” API.

3.22. FreshBooks
• Feature/Setting: Sync daily sales with “Sales Invoices Endpoint”; auto-match deposits via “Bank Transactions API”.

Benefits

4.1. Eliminate manual reconciliation, saving labor hours & minimizing keying errors.
4.2. Reduce risk of undetected payment discrepancies and theft.
4.3. Deliver faster financial visibility, enabling real-time business decisions.
4.4. Standardize compliance reporting and digital audit trails for seafood specialty restaurants.