Integration of sales, payroll, and inventory with accounting system

Purpose

 1.1. Seamlessly synchronize sales, payroll, and inventory data directly to the accounting system for the angler fish restaurant.
 1.2. Eliminate manual data entry, decrease the risk of errors, and ensure real-time financial visibility for specialty seafood operations.
 1.3. Ensure compliance, accelerate reconciliations, and streamline reporting cycles unique to food & beverage establishments.

Trigger Conditions

 2.1. Completion of a sales transaction in the POS system.
 2.2. Processing of a payroll run or payroll journal update.
 2.3. Inventory depletion or replenishment event (e.g., ingredient usage or stock delivery).
 2.4. Start/end of day batch process for nightly financial closure.

Platform Variants

 3.1. Square POS
  • API Endpoint: “List Payments”, “List Orders” — Poll for closed sales; push payload to accounting API.

 3.2. Toast POS
  • Feature/Setting: “Export Sales Data API” — Schedule data exports post-transaction.

 3.3. TouchBistro
  • Feature/Setting: “Daily Sales Summary” — Automate retrieval and delivery to accounting.

 3.4. Lightspeed Restaurant
  • API: “Get Sales Data” — Configure to fetch new orders as trigger.

 3.5. ADP Workforce Now
  • Feature: “Payroll Data Export API” — On payroll run completion, send data to accounting.

 3.6. Gusto
  • API Integration: “Payroll Journal Export” — Automate file push to accounting system.

 3.7. QuickBooks Payroll
  • Setting: “Automated Payroll Sync” — Link to accounting ledger via API.

 3.8. BambooHR
  • API: “Report Builder” — Schedule reporting on payroll, dispatch to accounting endpoint.

 3.9. Xero
  • API: “Invoices” and “Bank Transactions” — Configure to receive and reconcile external sales/payroll/imports.

 3.10. Sage Intacct
  • Feature: “General Ledger Imports” — Auto-import sales and payroll entries.

 3.11. Oracle NetSuite
  • API: “Journal Entry Import” — Automated post of transactions from external feeds.

 3.12. SAP Business One
  • Integration Hub: “Finance Data Sync” — Route external sales/payroll/inventory events.

 3.13. FreshBooks
  • API: “Expenses Endpoint” — Register payroll and inventory purchase records from external systems.

 3.14. Zoho Books
  • Feature: “Auto-import Bank Feeds” — Map incoming transactions from sales, payroll, inventory.

 3.15. Microsoft Dynamics 365 Business Central
  • API: “GeneralJournal” — Automated journal creation via API after triggers.

 3.16. Restaurant365
  • Setting: “API Inventory Integration” and “Sales Data Importer” — Connect POS, payroll, inventory pipelines.

 3.17. Fishbowl Inventory
  • API: “Inventory Adjustment” — Event-driven export to accounting tool.

 3.18. DEAR Systems
  • Feature: “Automated Accounting Sync” — Link inventory events and sales synchronization.

 3.19. Shopify POS
  • API: “Orders/Transactions Webhook” — Push sales data on close.

 3.20. Sapaad
  • API: “End-of-Day Sales Export” — Schedule to send data to accounting platform.

 3.21. Vend (now Lightspeed Retail)
  • Feature: “Sales Reporting API” — Real-time extraction and transmission of receipts to accounting.

 3.22. Paylocity
  • API: “Payroll Export” — Transfer processed runs to ledger.

 3.23. Paychex
  • Setting: “Accounting Integration” — Automatically relay payroll activity.

Benefits

 4.1. Boosts accuracy by removing human transcription errors.
 4.2. Reduces reconciliation workload for accounting teams.
 4.3. Enables daily P&L snapshots, vital for seafood inventory management.
 4.4. Accelerates period-end financial close, benefiting restaurant agility.
 4.5. Ensures all tax and compliance filings are correctly reported and timely.
 4.6. Supports scalability—multi-location or multi-entity rollups can be managed from unified ledgers.