Automatically updating financial spreadsheets from multiple sources

Purpose

1.1. Automate aggregation and updating of financial spreadsheets by pulling data from POS, payment gateways, banking, payroll, and invoicing systems.
1.2. Automating consolidation, error-checking, categorization, and real-time refresh for revenue, expenses, and profit tracking.
1.3. Enabling automated financial reporting for LGBTQ+ bar managers, accountants, and investors to make data-driven decisions.
1.4. Ensuring financial compliance and audit-readiness via automated data logging, versioning, and secure sharing.

Trigger Conditions

2.1. New financial transaction processed in POS or online order platform.
2.2. Receipt of bank feed update or new ledger event.
2.3. Scheduled time intervals (e.g., hourly, daily, weekly batch automator).
2.4. Upload or availability of new payroll reports.
2.5. Manual button press to automate on-demand updates.

Platform Variants

3.1. Google Sheets API
• Setting: Scheduled data sync using Sheets API “spreadsheets.values.update”; Insert API key and worksheet ID.
3.2. Microsoft Excel Online (Office 365)
• Setting: Use Graph API “Update Range” action with workbook ID and authentication OAuth.
3.3. QuickBooks Online
• Setting: Webhooks on “New Transaction” + API endpoint “Reports API” to pull P&L data for automation.
3.4. Xero
• Setting: API “Reports” endpoint; create automation to fetch and parse bank transactions.
3.5. Stripe
• Setting: Automate webhooks on “Payment Succeeded,” fetch charge data with “GET /v1/charges”.
3.6. Square POS
• Setting: Automate with “List Payments” API for real-time sales syncing.
3.7. Shopify
• Setting: “Orders/Transactions” API with automation to fetch financials.
3.8. PayPal
• Setting: Webhook “Payment Completed”; Fetch history via “TransactionSearch” API.
3.9. Plaid
• Setting: “Transactions/Get” endpoint for automatic bank feed integration.
3.10. Sage
• Setting: API “GET /financials” for account movements.
3.11. FreshBooks
• Setting: Automation with “List Invoices” API call.
3.12. Zoho Books
• Setting: API “GET /bankaccounts/statements” for scheduled syncing.
3.13. Lightspeed
• Setting: Automate via “Payments” API endpoint to extract register reports.
3.14. Toast POS
• Setting: API “GET /financial-summary” for nightly updates.
3.15. ADP
• Setting: Payroll API; automate periodic export of payroll ledger.
3.16. Gusto
• Setting: Use “Payroll Reports” API for latest payroll data.
3.17. Braintree
• Setting: Automate webhooks for “Transaction Disbursed” event; API “Transaction Search”.
3.18. Slack
• Setting: Automate message notifications when new spreadsheet entries are created, via “chat.postMessage”.
3.19. Dropbox
• Setting: Automate “files/list_folder” endpoint to check for new uploads and trigger data ingestion.
3.20. Airtable
• Setting: Use “Update Record” API for merging third-party data into finance base.

Benefits

4.1. Automates manual data entry, saving staff time and reducing human error.
4.2. Automated multidata-source integration provides up-to-date financial visibility.
4.3. Automation boosts reporting speed and accuracy for audits or investor requests.
4.4. Enables automated thresholds, alerts, and policy enforcement for compliance.
4.5. Automates version tracking and secure data handling for privacy requirements.
4.6. Automatable scalability enables the LGBTQ+ bar to grow with less overhead.
4.7. Automated recordkeeping enhances financial transparency and accountability.