Real-time cash flow tracking and alerting

Purpose

1.1. Automate real-time monitoring, reporting, and alerting of store cash flows—sales, purchases, expenses, returns, petty cash movements—to optimize liquidity and prevent shortfalls.
1.2. Automatedly consolidate transactions from in-store POS, online orders, returns, bank feeds, and inventory adjustments for holistic visibility.
1.3. Automate detection of abnormal expenditure, dips in cash balance, delayed vendor payments, or unusually high frequency of high-value transactions.
1.4. Automating triggers for configurable notifications and automated reports to owners, accountants, or store managers for rapid intervention or informed planning.

Trigger Conditions

2.1. Automate triggers on new POS sale/return, online order completion/refund, or expense logged in the system.
2.2. Automated triggers when cash balance drops below thresholds, exceeds limits, or unusual flow patterns detected (e.g., large outflow, pattern anomaly).
2.3. Automating scheduled triggers for end-of-day, hour, or real-time updates.
2.4. Automate batch-triggering on reconciliation or sync events from bank, accounting, or POS platforms.

Platform Variants

3.1. QuickBooks Online
• Feature/Setting: Automate real-time sync using the QuickBooks Online API (Webhooks for "Invoice Paid", "Expense Added" events).
3.2. Xero
• Feature/Setting: Automate tracking via Xero API—configure "BankTransactions" and "Payments" endpoints with webhooks.
3.3. Shopify
• Feature/Setting: Automate alerts on order events ("orders/paid", "refunds/create") in Shopify Admin API webhooks.
3.4. Square POS
• Feature/Setting: Automate cash flow monitoring using Square Transactions API ("payment.created", "refund.created" webhooks).
3.5. Stripe
• Feature/Setting: Automate detection of payments and refunds via the "PaymentIntent.succeeded" and "Charge.refunded" webhook events.
3.6. PayPal
• Feature/Setting: Automate cash movement notifications using the "Payment Sale Completed" REST API webhooks.
3.7. WooCommerce
• Feature/Setting: Automate with "Order Paid" and "Order Refunded" webhooks in WooCommerce REST API.
3.8. Sage Business Cloud
• Feature/Setting: Automate bank feed updates using the "BankTransactions" SOAP/REST API.
3.9. Zoho Books
• Feature/Setting: Automate reconciled cash movements with the Zoho Books "BankTransaction" API triggers.
3.10. SAP Business One
• Feature/Setting: Automating cash flow via "Payments" and "Journal Entries" Service Layer APIs.
3.11. Google Sheets
• Feature/Setting: Automate ingestion of sales/expense records using Apps Script triggers (onEdit/onChange) for instant alerts.
3.12. Power BI
• Feature/Setting: Automate data pulls from transactional sources via scheduled Refresh API, triggering dashboards or alerts.
3.13. Slack
• Feature/Setting: Automate real-time cash alerts using Incoming Webhooks to designated channels.
3.14. Microsoft Teams
• Feature/Setting: Automate posting actionable alerts using Microsoft Graph API and Teams Connectors.
3.15. Twilio SMS
• Feature/Setting: Automate sending text message alerts with the "Messages" API endpoint on trigger events.
3.16. SendGrid
• Feature/Setting: Automate e-mail delivery for cash flow alerts using the SendGrid "Mail Send" API.
3.17. FreshBooks
• Feature/Setting: Automate with the "Payments" and "Expense Created" webhooks via FreshBooks API.
3.18. NetSuite
• Feature/Setting: Automate detection of cash-impacting transactions via SuiteTalk "Transaction" endpoints.
3.19. Salesforce
• Feature/Setting: Automate triggers with "Opportunity", "Invoice", "Payment" object events via the REST API or Process Builder.
3.20. Oracle Cloud ERP
• Feature/Setting: Automate using "Receivables", "Payables", and "Cash Management" REST APIs for alerts and dashboards.
3.21. Monday.com
• Feature/Setting: Automate notifications using Board Automations and the "Items Updated" webhook for cash flow boards.
3.22. HubSpot
• Feature/Setting: Automate sales/cash flow triggers using "Deals" or "Payments" webhook events.

Benefits

4.1. Automates cash position visibility across in-store and online sales channels.
4.2. Eliminates manual reconciliation and reporting delays through automated data collection.
4.3. Automating anomaly detection reduces fraud, shrinkage, and aids compliance.
4.4. Automated, actionable alerts ensure liquidity and confident financial planning.
4.5. Automates data aggregation for audit trails and fast decision making by management or accounting teams.
4.6. Increases operational efficiency and transparent accountability for all cash movements.