Integration with accounting systems for reconciliation

Purpose

1.1. To automate accounting data synchronization for ride revenue, ticketing, refunds, vendor payouts, and expense data from operational systems to accounting platforms.
1.2. Reduce manual errors, increase reconciliation accuracy, speed up monthly/quarterly closing, and enable real-time financial visibility.
1.3. Ensure compliance by logging every transaction and audit trail in accounting systems.
1.4. Provide managers with automated P&L reports, revenue breakdowns per ride, and notifications of anomalies.

Trigger Conditions

2.1. New ticket/revenue event recorded in ride management system.
2.2. Refund or adjustment processed in operational POS.
2.3. Vendor payment or recurring expense logged.
2.4. Daily scheduled batch trigger for full day’s reconciliation.
2.5. Manual user-trigger via dashboard command.

Platform Variants

3.1. QuickBooks Online
• API: Create Journal Entry
• Feature/Setting: Enable OAuth, map ride income, refund, and expense accounts; sample config: "ride_tickets" → "Sales Revenue", "maintenance" → "Service Expenses".

3.2. Xero
• API: Accounting API – Create Transactions
• Feature/Setting: Configure webhook for new invoices, map amusement park SKUs to categories; sample: POST ride revenue to "Entertainment Income".

3.3. Sage Intacct
• API: General Ledger API – Post Journal
• Feature/Setting: Assign entity codes for each ride, daily sync endpoint.

3.4. Oracle NetSuite
• API: RESTlet – Post Transactions
• Feature/Setting: Enable secure API integration, journal mapping; configure refund flow mapping.

3.5. FreshBooks
• API: Journal Entry API
• Feature/Setting: Auto-create expense categories for each ride; night batch job push.

3.6. Wave
• API: Transactions Endpoint
• Feature/Setting: Map sales channels to "Rides", automated data transfer via integration key.

3.7. Microsoft Dynamics 365 Business Central
• API: Financials API – Post General Ledger Entries
• Feature/Setting: Specify cost centers per ride, real-time trigger via webhook.

3.8. Zoho Books
• API: Sales Transactions API
• Feature/Setting: Use automation workflow to sync new ride sales to sales ledger.

3.9. SAP Business One
• API: Journal Entry Service
• Feature/Setting: Assign department code to ride, schedule midnight syncing.

3.10. MYOB
• API: General Ledger API
• Feature/Setting: Map ticket/merch sales, set up automated end-of-day posting.

3.11. BlackLine
• API: Import Module API
• Feature/Setting: Configure reconciliation templates for rides data.

3.12. KashFlow
• API: Transactions API
• Feature/Setting: Map POS endpoints, configure daily push.

3.13. Kashoo
• API: Entries Endpoint
• Feature/Setting: Assign income/expense categories, auto-tag by ride type.

3.14. FreeAgent
• API: Bank Transactions Endpoint
• Feature/Setting: Map to "Sales" and "Refunds", webhook integration.

3.15. Odoo
• API: Accounting Module – Journal Entries
• Feature/Setting: Link ride codes to analytic accounts, hourly scheduled tasks.

3.16. Tally
• API: Tally XML/ODBC Interface
• Feature/Setting: Configure voucher sync for revenue/expenditure entries.

3.17. Patriot Accounting
• API: Journal Entries API
• Feature/Setting: Set up auto-categorization by ride event.

3.18. Expensify
• API: Transactions API
• Feature/Setting: Push expense receipts from ride maintenance; audit mapping.

3.19. NetSuite SuiteAnalytics
• API: Saved Search Export
• Feature/Setting: Export ride revenue, expenses for daily reconciliation.

3.20. YNAB (You Need A Budget)
• API: Transactions Endpoint
• Feature/Setting: Map inflows to income categories, webhook-based trigger.

Benefits

4.1. Reduces manual financial entry and reconciliation labor.
4.2. Near real-time, error-free, and audit-compliant financial data.
4.3. Management gains visibility into ride-wise revenue and costs.
4.4. Faster period-end closing cycles and accurate reporting.
4.5. Automated alerts highlight transaction mismatches for review.