Regulatory compliance checks and documentation

Purpose

1 Ensure all air taxi operations comply with regional, national, and international aviation regulations through automation.

2 Collect, verify, archive, and report on mandatory compliance documentation including pilot certifications, aircraft maintenance logs, flight plans, and safety checklists.

3 Automate audit trails, notifications for compliance expiry, and regular submission of reports to authorities.

Trigger Conditions

1 New flight scheduled, requiring compliance verification before approval.

2 Updated regulations published by aviation authorities.

3 Pilot or aircraft documentation uploaded, updated, or expired.

4 Pre-flight or post-flight event triggers compliance documentation review.

5 Scheduled periodic compliance reviews as mandated by oversight bodies.

Platform Variants

1 Microsoft Power Automate

• Feature/Setting: Automated Flow; trigger compliance checks on new flight entry or document upload using "When an item is created or modified" in SharePoint/Dataverse.
  

2 AWS Lambda

• Feature/Setting: Event-driven compliance validation API using Python/Node.js functions triggered by updates in S3 or DynamoDB.
  

3 Zapier

• Feature/Setting: Multi-step Zap; trigger compliance workflows on new record in Google Sheets or CRM, connect to DocuSign/Email.
  

4 Google Apps Script

• Feature/Setting: Script triggers on changes to Google Sheets containing manifests and logs; run validation and send alerts via Gmail.
  

5 Salesforce Flow

• Feature/Setting: Record-triggered Flows configured to check compliance status on case or lead updates with automated emails through Salesforce Email Alerts.
  

6 ServiceNow Flow Designer

• Feature/Setting: Automated workflows tied to ITSM records for regulatory documentation and compliance task assignment.
  

7 DocuSign API

• Feature/Setting: Envelopes::Create; Send and manage digital regulatory documents, collect signatures, and trigger compliance workflows upon completion.
  

8 IBM Robotic Process Automation

• Feature/Setting: Bot scripts extract, validate, and archive compliance docs from email attachments or internal systems.
  

9 UiPath Orchestrator

• Feature/Setting: Scheduled Robots ingest and process compliance forms, flag gaps, and archive validated files; connector for aviation authority APIs.
  

10 SAP Business Technology Platform

• Feature/Setting: Workflow Management to track regulatory task execution for flights; API integration to fetch compliance rule sets.
  

11 Oracle Integration Cloud

• Feature/Setting: Integration Flows pull document data from ERP/records and push flagged compliance issues to managers via email/SMS.
  

12 JotForm API

• Feature/Setting: On form submission (pre-flight or pilot certificate upload), automatic routing and validation of regulatory data fields.
  

13 Adobe Sign REST API

• Feature/Setting: Auto-create compliant documents, collect e-signatures, log audit trail events for regulatory submissions.
  

14 Airtable Automations

• Feature/Setting: On record change, validate compliance fields, auto-generate reminders, push to Slack or Email.
  

15 Smartsheet Automation

• Feature/Setting: Automated reminders and conditional workflows tied to compliance sheet columns; push alerts on missing info.
  

16 Monday.com Automations

• Feature/Setting: Trigger compliance review checklist when flight is scheduled, with automated reminders and reporting.
  

17 Box Platform Webhooks & API

• Feature/Setting: On file upload or review, trigger script to check naming/tagging conventions for compliance storage.
  

18 OneDrive Graph API

• Feature/Setting: On document upload to specific folders, trigger compliance metadata checks and approval workflow.
  

19 REST API (Custom Microservice)

• Feature/Setting: Expose endpoint to validate, log, and route compliance events; integrate with internal tools for custom checks.
  

20 SendGrid API

• Feature/Setting: Transactional email notifications for compliance alerting, using templates auto-populated with flight or doc details.
  

21 Slack API

• Feature/Setting: Automated notifications and channel alerts for compliance requirements needing urgent resolution; bot integration for status updates.
  

22 Twilio SMS API

• Feature/Setting: Automated SMS reminders for expiring regulatory docs or urgent compliance actions, with custom messaging logic.
  

23 Google Cloud Functions

• Feature/Setting: Event-triggered serverless functions validate uploaded docs and update compliance dashboard.
  

24 Asana API

• Feature/Setting: Create and assign compliance tasks with automated due dates when documentation is required or missing.
  

Benefits

1 Immediate detection and resolution of compliance gaps in real-time.

2 Automated, auditable trail of all compliance-related activities and communications.

3 Proactive alerts minimize regulatory risk and flight delays.

4 Streamlined, consistent workflows eliminate manual errors in compliance management.

5 Reduced administrative workload and faster regulatory reporting.