Regulatory compliance checks and reminders

Purpose

1.1. Ensure all flight operations meet national and international regulatory standards by performing automated compliance checks and generating timely reminders for mandatory submissions, crew certifications, maintenance, flight logs, and safety records.
1.2. Mitigate risks of fines, delays, or grounding by verifying credential validity, monitoring policy shifts, tracking document expirations, and enforcing audit trails.
1.3. Maintain continuous regulatory readiness across global operating regions, harmonizing compliance with IATA, FAA, EASA, and other aviation authorities.

Trigger Conditions

2.1. Upcoming document expiration dates (licenses, safety records).
2.2. Scheduled maintenance or inspection deadlines.
2.3. Regulatory policy updates distributed via RSS, email, or authority APIs.
2.4. On submission of non-compliance or exception reports by crew/ops teams.
2.5. Auditable data import or event from related platforms (HR, maintenance, operations ERP).

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: Automated workflows using “When an item is due” in SharePoint; configure with condition-based reminders and approval flows.
3.2. AWS Lambda
• Feature/Setting: Event-driven compliance checks with scheduled CloudWatch triggers and integration to notification systems.
3.3. ServiceNow
• Feature/Setting: “Compliance Reminder” in Flow Designer; configure policy lookup and escalation to incident if overdue.
3.4. Salesforce
• Feature/Setting: Process Builder with custom compliance objects, automated task creation for expiring credentials.
3.5. Zapier
• Feature/Setting: Scheduled Zap polling regulatory data and sending filtered reminders via email or Slack.
3.6. Google Apps Script
• Feature/Setting: Scripted reminders and checks using timed triggers on Google Sheets data.
3.7. Twilio
• Feature/Setting: REST API, “Messages” endpoint, scheduling SMS reminders for compliance deadlines.
3.8. SendGrid
• Feature/Setting: Automated email notifications using Transactional Templates and Scheduling API.
3.9. Slack
• Feature/Setting: “Incoming Webhooks,” post compliance alerts to #flight-ops channel.
3.10. PagerDuty
• Feature/Setting: “Event Orchestration” with compliance incident types, define escalation paths for missed checks.
3.11. Monday.com
• Feature/Setting: Automations Board, recurring item reminders for credential renewals.
3.12. Asana
• Feature/Setting: Task creation from compliance triggers with deadline assignment and dependency management.
3.13. Jira Service Management
• Feature/Setting: Automation Rules for compliance issue creation, SLAs, and notifications.
3.14. Workato
• Feature/Setting: Scheduled bots for querying regulatory systems and updating ops dashboards.
3.15. HubSpot
• Feature/Setting: Workflow tools for sending compliance follow-ups and logging reminders.
3.16. Freshservice
• Feature/Setting: Orchestration Apps, automating ticket creation for non-compliance.
3.17. Oracle Integration Cloud
• Feature/Setting: Scheduled integrations calling external compliance APIs and sending actionable messages.
3.18. Smartsheet
• Feature/Setting: Notification Rules, automated alerts based on compliance sheet triggers.
3.19. BambooHR
• Feature/Setting: Automated workflows for crew certification expiration and compliance documentation.
3.20. Mailgun
• Feature/Setting: Batch email API for regulatory notifications and escalation sequences.
3.21. Microsoft Teams
• Feature/Setting: “Incoming Webhook” adaptive cards with compliance checkpoint summaries.
3.22. DocuSign
• Feature/Setting: API “Envelope Status Changed” trigger to ensure regulatory documents are signed on time.

Benefits

4.1. Eliminates manual compliance tracking errors and missed deadlines.
4.2. Reduces risk of fines, audit failures, or flight disruption due to lapsed regulatory obligations.
4.3. Scales across fleets and international operations, centralizing real-time oversight.
4.4. Increases crew and maintenance team confidence with proactive alerts and clear audit trails.