Guest Booking and ManagementPurpose
1.2. Ensure real-time updates, maximize attendance, avoid overlaps, and create seamless communication via multiple channels
1.3. Sync guest bookings, account for preferences/allergies, and avoid double-booking for farm-stay and pet interaction activities
1.4. Provide up-to-date visibility of tour guides, locations, and activity times to staff and guests
1.5. Integrate with guest records, payment systems, and on-site digital displays for live schedule rendering
Trigger Conditions
2.2. Modification or cancellation of activity slots
2.3. Manual schedule update by a staff member
2.4. Automated reminders (pre-event or daily schedule publishing)
2.5. Guest request for daily itinerary
Platform Variants
• API: Events.insert — Push new activity slot; Events.list — Retrieve full schedule per group
3.2. Microsoft Outlook Calendar
• REST v2.0 API, POST /me/events — Push events; GET /me/calendarview — Get daily list for group
3.3. Twilio SMS
• Messaging Service — Auto-send SMS schedule to guest group, sample: Send group itinerary on booking
3.4. SendGrid
• Mail Send API — Email full itinerary to all group guests; trigger on booking confirmation
3.5. Slack
• chat.postMessage — Post upcoming activity schedules to staff/volunteer channels
3.6. WhatsApp Business API
• POST /messages — Broadcast tour schedule and updates to guest numbers
3.7. Facebook Messenger
• Send API — Message itinerary on guest inquiry
3.8. Zoom
• Meetings API — Schedule group activity webinars or virtual tours
3.9. Microsoft Teams
• Teams Graph API, Create Event — Auto-populate farm-stay staff calendar
3.10. Mailchimp
• Campaigns API — Automated scheduled email to segmented guest lists
3.11. Shopify
• Admin API — Tag guest orders with activity times, auto-remind about tours via order updates
3.12. Zapier
• Google Calendar > SMS/Email/Social integrations, bridge schedule update across linked platforms
3.13. Notion
• Databases API — Populate live schedule database, share filtered public guest views
3.14. Airtable
• Records API — Update and publish daily group tours table, API filter by date/group
3.15. Salesforce
• Event API — Create and sync guest activity appointments, reminder triggers
3.16. HubSpot
• Engagements API — Log activities as timeline events for each contact
3.17. Monday.com
• Items API — Push group activity record and status change notifications
3.18. Discord
• Bot API — Post schedule updates in guest-host channels or DM participants
3.19. Trello
• Cards API — Card per group activity, update list on schedule change
3.20. Outlook 365 Power Automate
• Flow: On new event → Notify, update display devices, and message staff
3.21. Apple Calendar
• CalDAV — Insert and sync group activity events
3.22. Square Appointments
• Bookings API — Reserve slots for tours, auto-notify guests
3.23. WordPress
• Events Manager plugin REST API — Display upcoming tours on site public calendar
3.24. Pushbullet
• Push API — Send push notification to guests’ devices with new schedules
3.25. Tableau
• Webhooks — Visual schedule dashboards for management visibility
Benefits
4.2. Avoids double-bookings, overlaps, and manual errors
4.3. Streamlines communication from staff to guests and between internal teams
4.4. Facilitates cross-channel updates (SMS, email, digital signage, apps) ensuring high engagement
4.5. Reduces staff workload by programmatically managing changes and reminders
4.6. Enhances guest experience by offering transparent and personalized itinerary access