Guest Safety & SecurityPurpose
1.2. Streamlines reporting and automates alerts for routine health, fire, and safety audits.
1.3. Automates task assignment and monitoring of corrective measures for issues detected during checks.
1.4. Automates digital documentation capture—photos, signatures, timestamp logs—of premises and staff compliance.
1.5. Enables automated archiving and retrieval for regulatory review and insurance purposes.
Trigger Conditions
2.2. Manual trigger by staff, e.g., via mobile form.
2.3. Change in occupancy or operational state detected by IoT or POS API.
2.4. QR code scan at inspection points to initiate automated workflow.
2.5. Compliance deadline reminders from calendar integration.
Platform variants
3.1. Twilio SMS
• Feature/Setting: Automated SMS alerts to staff for scheduled inspections. Configure “Send Message” API—Set recipient, message body, schedule.
3.2. SendGrid
• Feature/Setting: Automates sending inspection reports via email. Configure “Send Email” API—Input recipient, attach PDF report, subject template.
3.3. Slack
• Feature/Setting: Automates channel notifications for missed checks. Set up “Incoming Webhook” for message formatting and alert time.
3.4. Microsoft Teams
• Feature/Setting: Triggers chat-based checklists. Configure “Automated Flow” to post @mentions and tasks.
3.5. Google Forms
• Feature/Setting: Automates digital inspections with response collection. Configure “Form Trigger”—collect timestamped entries.
3.6. Google Drive
• Feature/Setting: Automated storage of inspection photos and logs. Configure “Create Folder” and “Upload File” automations.
3.7. Asana
• Feature/Setting: Automates assignment of follow-up actions. Configure “Task Creation” API—assign to staff, set deadlines.
3.8. Trello
• Feature/Setting: Posts check results as automated cards. Configure “Create Card” webhook, label by urgency.
3.9. Monday.com
• Feature/Setting: Automates entering and tracking inspection items. Use “Create Item” automation in specified board and group.
3.10. Salesforce
• Feature/Setting: Log automated inspection data to Compliance Object. Configure “Data Entry” automation with custom fields.
3.11. Zendesk
• Feature/Setting: Automates ticket creation for safety issues. Configure “Ticket API” for subject, priority, and attachments.
3.12. Airtable
• Feature/Setting: Automates record creation for each check event. Use “Create Record” automation, link media and notes.
3.13. DocuSign
• Feature/Setting: Sends digital forms for automated signatures. Use “Envelope API”—attach checklists, recipient email, sign-order.
3.14. Dropbox
• Feature/Setting: Automates uploads of annotated inspection files. Configure watch folder and “Upload API”.
3.15. Power Automate
• Feature/Setting: Schedules and automates cross-system task flows. Use “Scheduled Cloud Flow”—connect multiple apps.
3.16. Notion
• Feature/Setting: Automates database updates for each clean/safe score. Configure “API Integration”—add, update, tag.
3.17. ServiceNow
• Feature/Setting: Triggers automated safety incident workflow. Setup “Record Producer”—pre-populate incident dashboards.
3.18. Medallia
• Feature/Setting: Automates survey push to staff post-cleanliness check. Configure “Push Survey” API—automated scheduling.
3.19. Qualtrics
• Feature/Setting: Auto-dispatches compliance surveys. Setup “Automated Survey Distribution”—link to inspection outcome.
3.20. SAP SuccessFactors
• Feature/Setting: Logs compliance training completion automatically. Use “Learning Integration” to verify participation.
3.21. HubSpot
• Feature/Setting: Sends automated notifications to management. Configure “Workflow” for Compliance Team recipients.
3.22. Okta
• Feature/Setting: Automates authenticated access for inspection staff. Use “Sign-On Policy” with geo/time restriction.
3.23. PagerDuty
• Feature/Setting: Triggers escalations on critical safety findings. Use “Event API”—set urgency and responsible responder.
3.24. Zapier
• Feature/Setting: Connects and automates cross-platform inspection flow. Configure Zaps—set triggers, actions, data mapping.
Benefits
4.2. Automates real-time alerts and escalations for immediate action on safety breaches.
4.3. Automates workflows reduce manual paperwork, freeing staff for guest-focused duties.
4.4. Ensures consistency and timeliness of cleanliness and safety routines through automation.
4.5. Automated analytics inform management for performance improvement and risk mitigation.