Automated onboarding and offboarding workflows

Purpose

1 Enable seamless onboarding and offboarding of aerospace employees and contractors through automation.

2 Coordinate cross-departmental provisioning/deprovisioning of accounts, equipment, badges, compliance training, facility access, software licensing, payroll, and benefits.

3 Reduce manual HR effort, mitigate compliance risk, and ensure consistent experience across roles, locations, and business units.

4 Orchestrate requests, approvals, notifications, documentation, and archive steps per corporate aerospace and regulatory requirements.

Trigger Conditions

1 New hire record added or status change in HRIS or ATS (e.g., Workday, SAP SuccessFactors).

2 Employee termination, resignation, contract end, or role-transition event.

3 Scheduled reviews for access or credential changes (e.g., quarterly).

4 Manager submits onboarding/offboarding request form.

Platform Variants

1 Workday

• Feature/Setting: Workday REST API; configure POST/PUT to manage worker lifecycle events.
  

2 SAP SuccessFactors

• Feature/Setting: OData API; automate Employee Central operations and event handling.
  

3 BambooHR

• Feature/Setting: Webhooks and Employee API; monitor record updates and trigger onboarding actions.
  

4 Okta

• Feature/Setting: Okta API / Lifecycle Hooks; automate user provisioning and group assignments.
  

5 Microsoft Entra ID (Azure Active Directory)

• Feature/Setting: Graph API; automate account creation/deletion, license assignment.
  

6 ServiceNow

• Feature/Setting: Flow Designer and REST API; create tickets and update asset management.
  

7 Google Workspace

• Feature/Setting: Admin SDK Directory API; automate user and group management.
  

8 Jira Service Management

• Feature/Setting: Automation Rules / REST API; ticket and workflow automation on onboarding tasks.
  

9 Slack

• Feature/Setting: Web API (channels.invite, users.admin.invite); notify and assign onboarding buddy.
  

10 DocuSign

• Feature/Setting: eSignature API; trigger contract or NDA sending upon status change.
  

11 Box

• Feature/Setting: Box API / Webhooks; provision folders and document shares for new employees.
  

12 Zoom

• Feature/Setting: Zoom API; automate license assignment for virtual collaboration tools.
  

13 Salesforce

• Feature/Setting: User and Contact APIs; automate CRM user access for sales/engineering hires.
  

14 Paychex

• Feature/Setting: Employee API; auto-enroll employees into payroll system.
  

15 Zendesk

• Feature/Setting: REST API; create support access or remove on termination.
  

16 Greenhouse

• Feature/Setting: Activity Feed/Webhooks; flag successful hires and trigger downstream flows.
  

17 Kronos

• Feature/Setting: Workforce Central API; update timekeeping permissions per onboarding/offboarding.
  

18 ADP Workforce Now

• Feature/Setting: RESTful Talent and Payroll APIs; auto-update employee records.
  

19 AWS IAM

• Feature/Setting: SDK/API; manage cloud permissions for technical staff onboarding.
  

20 Atlassian Confluence

• Feature/Setting: REST API (user management); provision department wiki access.
  

21 Trello

• Feature/Setting: Power-Up API; automate workspace/board invitations.
  

22 Gusto

• Feature/Setting: API; provision payroll and benefits accounts.
  

Benefits

1 Error reduction in compliance-sensitive environment (ITAR, FAA, corporate audit).

2 Time savings in HR, IT, facilities, and security teams.

3 Standardized onboarding experiences regardless of job role or site.

4 Swift offboarding for risk reduction—instant removal from all systems.

5 Improved documentation, reporting, and process transparency for audit trails.

6 Consistent security posture and reduced access creep.