Recruitment progress notifications to stakeholders

Purpose

1.1. Ensure all relevant stakeholders receive timely, automated notifications about each recruitment stage (application, screening, interview, offer, onboarding) to keep hiring on schedule and foster seamless collaboration.
1.2. Reduce HR manual workload by systematizing updates for managers, department heads, and senior leadership.
1.3. Support compliance and process transparency mandated for aerospace manufacturing by logging notifications and providing auditable records.

Trigger Conditions

2.1. New candidate application submitted to ATS.
2.2. Candidate status changes (e.g., shortlisted, interview scheduled, offer made, declined).
2.3. Interview feedback added.
2.4. Offer letter sent or accepted.
2.5. Candidate onboarding complete.
2.6. Any manual HR override/approval on recruitment stages.

Platform Variants

3.1. Slack
• Feature/Setting: Incoming Webhooks—Configure webhook URL, channel, and message template to push recruitment updates.

3.2. Microsoft Teams
• Feature/Setting: Create Channel Connector—Configure adaptive cards for real-time notifications to HR and project leads.

3.3. Twilio SMS
• Feature/Setting: Send Message API—Set recipient numbers and message body with candidate and stage info.

3.4. SendGrid
• Feature/Setting: Mail Send API—Configure automated emails by stage, stakeholder group, and message template.

3.5. Gmail API
• Feature/Setting: Messages.send endpoint—Automate email alerts on recruitment status directly to inboxes.

3.6. Outlook REST API
• Feature/Setting: SendMail endpoint—Configure to dispatch formatted recruitment notifications to addresses in Azure AD.

3.7. Discord
• Feature/Setting: Webhooks—Send recruitment progress embeds to dedicated HR or manager servers.

3.8. Salesforce
• Feature/Setting: Process Builder/Flow Builder—Trigger notifications when recruitment/HR objects update.

3.9. Workday
• Feature/Setting: Business Process Event Notifications—Send onboarding or application status updates by configuring Workday Studio integrations.

3.10. BambooHR
• Feature/Setting: Webhooks/API—Trigger outbound notifications as candidate status updates in hiring pipeline.

3.11. Greenhouse
• Feature/Setting: Webhooks—Fire webhook on candidate stage change; configure destination for stakeholder notification.

3.12. Lever
• Feature/Setting: Webhooks/API—Notify via URL endpoint when candidate advances.

3.13. SAP SuccessFactors
• Feature/Setting: Intelligent Services Center—Send notification events externally on recruitment milestones.

3.14. Asana
• Feature/Setting: Webhooks/API—Auto-create or comment tasks for hiring updates; notify project boards.

3.15. Jira
• Feature/Setting: Automation for Jira—Trigger comment/update/post to Confluence or email based on workflow triggers.

3.16. Monday.com
• Feature/Setting: Automation Recipes—Notify users or update boards when HR column or status changes.

3.17. Google Chat
• Feature/Setting: Incoming Webhooks—Send formatted messages to HR spaces or recruitment rooms.

3.18. Zendesk
• Feature/Setting: Triggers/Automations—Send ticket notifications to relevant HR support tickets for candidate stages.

3.19. Trello
• Feature/Setting: Butler Automation—Auto-send notifications or move cards when candidate-related lists change.

3.20. HubSpot
• Feature/Setting: Workflow Automation—Email or in-app notify stakeholders when candidate pipeline stages change.

3.21. Freshservice
• Feature/Setting: Workflow Automator—Automated messages or task assignment on recruitment stage updates.

Benefits

4.1. Enhances cross-team visibility, ensuring nobody misses recruitment milestones.
4.2. Eliminates repetitive manual communication, reducing HR workload and error rate.
4.3. Accelerates informed decision-making, improving time-to-hire.
4.4. Supports compliance and audit-readiness by logging every notification event.
4.5. Improves candidate experience by keeping internal processes smooth and responsive.