Skill matrix update and certification tracking automation

Purpose

1.1. Ensure ongoing tracking and validation of aeronautical engineers’ skillsets, certifications, expiries, recertification progress, and training outcomes to maintain compliance, optimize project placements, and satisfy regulatory requirements.
1.2. Automate periodic updates, notifications, and central logging to reduce manual errors and increase HR efficiency.
1.3. Link directly with HRIS, LMS, document management, and notification channels for a synchronized talent management ecosystem.

Trigger Conditions

2.1. Addition, update, or removal of employee skills or certificates in the HR platform.
2.2. Approaching expiration date of a skill or certification (customizable lead time).
2.3. Completion of a training event or certification process (manual or API-based event).
2.4. Scheduled periodic skills matrix review (e.g., monthly/quarterly automated audits).
2.5. Manager or regulatory request for updated compliance reports.

Platform Variants

3.1. Workday
• Feature/Setting: Webhooks/API integration for Employee Attribute Change; configure endpoint for skill/certification changes.
3.2. SAP SuccessFactors
• Feature/Setting: Skill & Certification Data OData API; use ‘EmpJob’, ‘EmpCompetency’ entities for live updates.
3.3. BambooHR
• Feature/Setting: Employee Custom Field Change trigger; use API to fetch and update skills/certifications.
3.4. Cornerstone OnDemand
• Feature/Setting: Transcript API and Certification Management API; configure webhooks for certification status change.
3.5. Oracle HCM Cloud
• Feature/Setting: Business Events/REST API for Worker Skills; subscribe to ‘Skill Added’ or ‘Certification Expiring’ events.
3.6. Microsoft Power Automate
• Feature/Setting: Scheduled Flows and HTTP triggers; poll HR/LMS endpoints and dispatch reminders.
3.7. Salesforce
• Feature/Setting: Platform Events for HR object update; use Flows to trigger Slack/Teams/email actions.
3.8. ServiceNow
• Feature/Setting: Skill Management REST API, Notification Rules; automate ticket creation for expiring certifications.
3.9. Google Sheets
• Feature/Setting: Google Apps Script or Sheet change event; link rows to skills tracking and trigger on edit.
3.10. Zoho People
• Feature/Setting: Custom Workflow/Deluge Script on skill/certification fields; send automated emails or trigger webhooks.
3.11. Greenhouse
• Feature/Setting: Harvest API; detect new skills/certificates and sync to master matrix spreadsheet.
3.12. Moodle LMS
• Feature/Setting: Web Service and Event monitoring; notify HR on completion of re-certification modules.
3.13. Saba/Learn
• Feature/Setting: Completion API for Learning Transcripts; trigger certification matrix update on ‘completed’ status.
3.14. ADP Workforce Now
• Feature/Setting: HR Record Change API; fire webhook on certificate expiration update.
3.15. G Suite (Gmail, Calendar)
• Feature/Setting: Apps Script time-based triggers; send matrix update and training reminders via Gmail/Calendar invite.
3.16. Slack
• Feature/Setting: Incoming Webhooks; send real-time compliance alerts to HR/manager channel.
3.17. Microsoft Teams
• Feature/Setting: Microsoft Graph API; post adaptive cards for skill update completion.
3.18. DocuSign
• Feature/Setting: Envelope Status Connect webhook; automate onboarding skill matrix update once signed.
3.19. Qualtrics
• Feature/Setting: Survey Response Event; auto-tag skills based on self-assessment.
3.20. Jira
• Feature/Setting: Automation Rules; auto-create tasks for engineers needing imminent recertification.

Benefits

4.1. Lower administrative burden by removing manual matrix management.
4.2. Reduce non-compliance risk through real-time alerts and reminders.
4.3. Accelerate onboarding and project allocation by maintaining up-to-date engineer skill profiles.
4.4. Enable data-driven workforce planning through easy export and reporting of current skill status.
4.5. Boost engagement by nudging engineers and managers at key lifecycle points.