Automated leave and absence request approvals

Purpose

1. Automate leave and absence request approvals to streamline HR processes, reduce manual tasks, and ensure consistent compliance in architecture and design firms.

2. Achieve seamless automation of employee requests, approval workflows, notifications, policy validation, and record updates.

3. Automate documentation trails for audits, real-time leave balance updates, delegation tracking, and communication to all stakeholders.

4. Automating the routing, escalation, and approval of requests in alignment with firm leaders, project calendars, and resource dependencies.

Trigger Conditions

1. Automated trigger when an employee submits a leave or absence request via web form, HR portal, email, mobile app, or Slack/Teams message.

2. Automate detection of requests matching specific criteria (dates, project assignments, approver availability).

3. Triggered by calendar conflicts, overlapping leave, or critical project timelines for automating conditional approvals.

4. Automatedly initiate approval workflow upon detection of new or edited request in integrated HR platforms.

Platform Variants

1. Microsoft Power Automate

 • Trigger: "When a new item is created" in SharePoint or Forms
 • Automate: Configure approval flow to route requests and update status in Teams/Outlook.

2. Google Workspace

 • Function: Google Apps Script-EndPoints for auto-approving/denying requests
 • Automate: Use Google Forms to capture, Sheets for logging, and automated Gmail notifications.

3. Slack

 • API: Slack Workflows or Bolt API (chat.postMessage, views.open)
 • Automate: Slash-command triggers automated leave request dialogs, approval via interactive messages.

4. Zapier

 • Trigger: New form submission (Typeform/Jotform/Google Forms)
 • Automate: Approval workflow using Gmail/Slack/Sheets integration.

5. BambooHR

 • API: /time_off/requests endpoint
 • Automate: Auto-create requests, approve/deny, and notify via webhook or email.

6. Workday

 • Feature: Workday Studio (Leave Request Business Process)
 • Automate: Event-Driven workflow for leave approvals, email updates, balance automation.

7. ADP Workforce Now

 • API: /time-off-management/v1/requests
 • Automate: Automated leave approvals based on policy and predefined criteria.

8. Kronos (UKG)

 • API: Workforce Dimensions Time Off Request APIs
 • Automate: Submit, retrieve, and approve requests, sync with Outlook/Google Calendar.

9. SAP SuccessFactors

 • API: Time Management (POST/GET Absence Request)
 • Automate: Approval chain, auto-updates in calendars, email reminders.

10. Zoho People

 • API: Leave Requests (/leave/requests, /leave/approve)
 • Automate: Automatedly route and escalate requests by department, notify supervisors.

11. monday.com

 • Automate: “When status changes to request,” trigger leave approval automation, assign tasks, log events.

12. Asana

 • API: Webhooks and Tasks
 • Automate: On new ‘Leave Request’ task, assign to HR, set deadlines, auto-notifications.

13. Trello

 • Feature: Butler Automation
 • Automate: Card triggers on "Leave Request" list, automated comments for approval, and labels.

14. ServiceNow

 • Flow Designer: “Create Record”/“Update Record”
 • Automate: Leave case creation and automatedly route to manager for approval.

15. Jira Service Management

 • Feature: Automation rules, Webhook triggers
 • Automate: New leave ticket routes for approval, sends status updates.

16. DocuSign

 • API: eSignature REST API
 • Automate: Request signature on leave form, trigger next action on completion.

17. Notion

 • API: Database Trigger
 • Automate: New request in HR database, auto-approval workflow, update documentation.

18. Freshservice

 • Feature: Workflow Automator
 • Automate: Auto-generate leave records, route approval, update HR calendar.

19. ClickUp

 • API: Task Automation and Webhooks
 • Automate: Leave request form creation, assign to approver, update status fields.

20. Quick Base

 • Feature: Pipelines and Webhooks
 • Automate: Submit leave requests, trigger automated approval, sync to reporting dashboards.

Benefits

1. Automates approval processes, eliminating manual routing and reducing delays.

2. Ensures compliance by automating handling of policies and audit trails.

3. Improves employee experience by automating notifications and transparent tracking.

4. Minimizes resource conflicts by automatedly cross-referencing project calendars.

5. Enhances HR decision-making with automated analytics and records.

6. Scales easily, allowing any architecture firm to automate HR approvals cost-effectively.