Employee onboarding workflows

**Purpose**

1.1 Automate the full employee onboarding lifecycle in an Açaí shop, ensuring consistent orientation, documentation, compliance, and productivity enablement.
1.2 Digitally collect employee information, verify eligibility, trigger welcome communication, schedule training, provision access to tools, and facilitate team introductions.
1.3 Integrate with payroll, assign training modules, auto-generate HR docs, notify managers, and sync records with government compliance systems.
1.4 Speed up staff readiness, minimize manual errors, and streamline regulatory onboarding steps.

**Trigger Conditions**

2.1 New employee profile creation in HR system.
2.2 Submission of signed job offer or accepted employment confirmation.
2.3 Manual trigger by HR for ad hoc hires or seasonal staff onboarding.
2.4 API call from external recruitment tool upon candidate acceptance.

**Platform Variants**

3.1 BambooHR
• Endpoint: `POST /employees` — Auto-create employee profile using candidate data.
3.2 DocuSign
• Feature: Envelope workflow — Send and collect digital signatures for contracts and NDA.
3.3 Gusto
• API: `POST /employees` — Set up employee payroll and onboarding checklist.
3.4 Slack
• API: `chat.postMessage` — Send welcome message to team channel with staff intro.
3.5 Google Workspace
• Directory API: `users.insert` — Provision Gmail account for new hire.
3.6 Asana
• API: `POST /tasks` — Assign onboarding checklist for cafe SOPs and safety protocols.
3.7 Airtable
• API: `POST /records` — Store new hire details and status for HR tracking.
3.8 Zoom
• API: `users/create` — Set up staff meeting access for virtual orientation.
3.9 Workable
• Webhook: Candidate hired — Initiate onboarding workflow upon offer acceptance.
3.10 Microsoft Teams
• Graph API: `POST /teams/{id}/channels/{id}/messages` — Deliver welcome announcement.
3.11 Zoho People
• API: `employees/addRecord` — Log employee record and launch onboarding tasks.
3.12 Xero
• API: `POST /Employees` — Auto-sync for payroll and compliance.
3.13 Calendly
• API: `POST /scheduled_events` — Book training sessions with managers.
3.14 Trello
• API: `POST /cards` — Launch onboarding board with checklists.
3.15 SAP SuccessFactors
• OData: `POST /EmpJob` — Create job record for onboarding process.
3.16 Typeform
• Webhook: Form submitted — Collect and auto-store personal info/forms.
3.17 Rippling
• API: `POST /employees` — Assign equipment provisioning and onboarding rituals.
3.18 Paychex
• API: `POST /employees` — Integrate for payroll and benefits enrollment.
3.19 ServiceNow
• API: `POST /api/now/table/incident` — Trigger access requests and IT ticketing.
3.20 Monday.com
• API: `create_item` — Track onboarding progress and assign tasks in one board.
3.21 Zoho Sign
• API: `POST /requests` — Send digital doc for contract acknowledgment.
3.22 Okta
• API: `POST /api/v1/users` — Automate system and POS access provisioning.
3.23 Freshdesk
• Ticket API: `POST /api/v2/tickets` — Create IT/support tickets for new staff setup.

**Benefits**

4.1 Ensure legal compliance and record accuracy with minimized manual effort.
4.2 Accelerate employee productivity by automating logistics, access, and scheduling.
4.3 Foster positive team integration with timely communication and welcome rituals.
4.4 Reduce paperwork errors, HR overhead, and onboarding bottlenecks.
4.5 Enable scalable growth for the açaí and café industry with repeatable, reliable onboarding steps.