Automated training assignment and compliance monitoring

Purpose

 1.1. Assign tailored training modules to staff based on job roles, regulatory requirements, and compliance renewal schedules.
 1.2. Monitor completion, generate reminders, and report on compliance status automatically for legal and operational safety.
 1.3. Integrate with HR records, learning management systems, and communication tools to centralize tracking and evidence collection.
 1.4. Escalate non-compliance cases to supervisors, auto-generate training completion certificates, and log compliance documentation.

Trigger Conditions

 2.1. Onboarding of a new employee in HR/ERP system.
 2.2. Scheduled compliance refresh cycles (e.g., every 12 months or regulatory change).
 2.3. Role, location, or responsibility change in staff records.
 2.4. Manual trigger by HR/supervisor for ad-hoc compliance reviews.

Platform Variants

 3.1. Workday
  – API: Onboarding Employee Event
  – Configuration: Trigger outbound webhook on new hire.
 3.2. SAP SuccessFactors
  – API: Employee Central Integration
  – Configuration: Use Integration Center to send new or updated employee data.
 3.3. BambooHR
  – API: Employee Changed Webhook
  – Configuration: Setup webhook to fire on changes in job/role fields.
 3.4. Gusto
  – API: Employee Onboarding API
  – Configuration: Register callback for onboarding flow.
 3.5. ADP Workforce Now
  – API: Events Notification
  – Configuration: Subscribe to employee lifecycle notifications.
 3.6. Oracle HCM Cloud
  – API: HCM REST API
  – Configuration: Access Person Management endpoints for HR events.
 3.7. Cornerstone OnDemand
  – API: Learning Assignment API
  – Configuration: POST training tasks to learner records.
 3.8. TalentLMS
  – API: Assign Course
  – Configuration: POST /assignments to user for new course.
 3.9. Docebo
  – API: Enroll User
  – Configuration: POST /enrollments for compliance module.
 3.10. SAP Litmos
  – API: Assign Training
  – Configuration: PUT /users/{id}/courses for assignment.
 3.11. Moodle
  – API: core_enrol_manual_enrol_users
  – Configuration: Invoke enrollment by user and course ID.
 3.12. Microsoft Teams
  – API: Send Activity Notification
  – Configuration: POST to Graph for user notification.
 3.13. Slack
  – API: chat.postMessage
  – Configuration: Send DM reminders to non-compliant users.
 3.14. SendGrid
  – API: mail/send
  – Configuration: Email automated compliance reminders.
 3.15. Twilio SMS
  – API: Messages
  – Configuration: Auto-send SMS reminders for outstanding tasks.
 3.16. Google Workspace
  – API: Calendar API
  – Configuration: Schedule training deadlines on user calendars.
 3.17. Okta
  – API: System Log API
  – Configuration: Trigger automation on new app/user assignments.
 3.18. ServiceNow
  – API: Workflow Integration
  – Configuration: Create HR Service request for non-compliance.
 3.19. DocuSign
  – API: Envelopes
  – Configuration: Auto-send completion certificates.
 3.20. Salesforce
  – API: Workflow/Process Builder
  – Configuration: Log completion for audit/CRM tracking.
 3.21. Google Drive
  – API: Drive API
  – Configuration: Store and organize compliance certificates.
 3.22. SharePoint
  – API: Lists API
  – Configuration: Update compliance status lists.

Benefits

 4.1. Consistent regulatory compliance and audit-trail visibility.
 4.2. Reduced manual HR workload and administrative errors.
 4.3. Faster new hire onboarding and policy adherence.
 4.4. Automated, multi-channel progress reminders.
 4.5. Real-time insights into workforce readiness.
 4.6. Scalability across locations and regulatory regimes.